Administrative Assistant II - Mail Room - Diboll Unit

I. Job Summary

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

II. Essential Functions

A. Prepares, edits, and distributes correspondence, reports, forms, and other documents; and coordinates work with other departments, units, and staff.

B. Reviews inmate correspondence and processes denials content received in violation of the correspondence rules; and responds to inmate inquiries regarding rules, regulations, policies, and procedures.

C. Performs data entry, retrieval, and data searches; assists in preparing reports; and maintains files and records for the unit mail room operations.

D. Maintains log of inmate special, legal, and media mail; and processes electronic communications, certified mail, and packages received.

* Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*

Questions regarding this posting may be directed to:

Zilleah Ross

Human Resources Headquarters

2 Financial Plaza, STE 600

Huntsville, TX 77340

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The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

Texas State Auditor's Office - Job Descriptions