Executive Assistant - Hybrid (PA/NJ/DE)

Bring your drive for excellence, teamwork, and customer commitment to Independence. Join us as we renew and reimagine the future of health care. Together we will achieve our mission to enhance the health and well-being of the people and communities we serve.

Role Overview:

The Executive Assistant reports to the Senior Vice President of Strategic Investments & Capabilities, providing specialized and complex administrative support. Responsibilities include critical support through research, analysis, writing, information coordination, distributing correspondence, scribing, distributing meeting minutes, and relationship management. The individual must possess and model a professional demeanor and be organized, self-motivated, with strong interpersonal skills and effective communication abilities.

Responsibilities:

Support Strategic Investments & Capabilities projects and initiatives in support of organizational priorities.

Serve as a key point of contact for the Strategic Investments & Capabilities organization, helping coordinate activities and facilitate communication across stakeholders.

Develop, review, edit, and draft presentations and documentation in collaboration with the SVP and Leadership Team; independently research and analyze associated issues and/or compile materials needed for presentations and decision-making purposes; compose correspondence as necessary.

Coordinate the activities of the SVP, including management of complex calendars, travel arrangements, expenses, and associated logistics.

Onboard and provide guidance/training, where applicable, for direct reports of the supported leader.

Create professional and high-quality documents using the Microsoft Office Suite.

Develop an in-depth understanding of the SVP's priorities, needs, and role within the organization to appropriately manage requests and commitments.

Independently prioritize, plan, coordinate, and/or oversee logistics for meetings, leadership forums, strategic planning sessions, and conferences with individuals and entities internal and external to the company.

Anticipate SVP needs and proactively solve problems and/or independently handle issues, as necessary.

Serve as primary liaison to various internal and external constituencies on behalf of the SVP, including screening correspondence and telephone calls and keeping executive leadership informed of matters requiring attention.

Maintain the strictest levels of confidentiality and interact appropriately with all levels of the organization.

Prepare meeting reports and minutes, correspondence, presentations, organization charts, and other required documentation for the organization.

Coordinate support of organization-wide initiatives and departmental activities with internal business partners and support functions.

Track key deliverables, action items, and follow-up activities on behalf of the SVP and leadership team.

Ensure availability to assigned executives that may exist outside of standard business hours/on-call when necessary.

Education/Experience:

Bachelor's degree or equivalent combination of education and relevant work experience.

3-5 years of experience providing executive-level administrative support to leadership.

Prior experience developing presentations for executive-level audiences.

Experience using Microsoft Office products, including PowerPoint, Excel, Word, Outlook, Teams, and SharePoint.

Demonstrated experience coordinating executive calendars, meetings, and organizational priorities.

Proven ability to identify issues, analyze information, and recommend effective solutions.

Strong ability to plan, organize, and manage multiple priorities independently.

Hybrid

Independence has implemented a “Hybrid” model which consists of Associates working in the office 3 days a week (Tuesday, Wednesday & Thursday) and remotely 2 days a week (Monday & Friday). This role is designated as a role that fits into the “Hybrid” model. While associates may work remotely on our designated remote days, the work must be performed in the Tri-State Area of Delaware, New Jersey or Pennsylvania.

IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.

Must have an Android or iOS device which is compatible with the free Microsoft Authenticator app.