Administrative Associate
The Vanguard Group
Administrative Associate
Apply (
locations
Malvern, PA
time type
Full time
posted on
Posted 6 Days Ago
job requisition id
177514
As an Administrative Associate, you will play a crucial role in ensuring the smooth operation of our department. Your responsibilities will include managing complex schedules, organizing events, handling expense reports, and providing top-notch administrative support. This position requires a proactive, detail-oriented individual who can make rational decisions independently and represent the department with professionalism.
Key Responsibilities:
Calendar Management: Maintain a complex and ever-changing calendar, proactively rearranging and rescheduling meetings based on priorities.
Event Coordination: Organize and coordinate events, including full-day and multi-day on-sites and offsites.
Expense Management: Manage expense reports and order/inventory department office supplies as needed.
Communication: Maintain department distribution lists and provide accurate, complete, and timely management of phone and email messages.
Meeting Preparation: Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials.
Professional Representation: Represent the department with a consistent and high level of professionalism, interacting with senior leaders and vendors with ease.
Client Identification: Quickly identify clients, their affiliates, and their emails appropriately.
Travel Coordination: Maintain travel arrangements, including global and international travel, supplying required documents and assisting with needed materials (vaccinations, etc.).
Conference Room Management: Own executive conference room requests, rearranging and helping other parties identify alternate conference spaces.
Special Projects: Participate in special projects and perform other duties as assigned.
Qualifications:
Experience: Minimum of 3 years of administrative or related experience, preferably in a medium to large size organization.
Education: High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.
Skills:
Ability to follow established procedures and guidelines, with the opportunity to exercise independent judgment.
Proficiency with Microsoft Office products.
Strong organizational and interpersonal skills.
Ability to take direction, be adaptable, and balance multiple priorities.
A positive and collaborative demeanor.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and familiarity with office productivity tools such as SharePoint, Teams, or Google Workspace is a plus.
Strong time management, attention to detail, organizational skills, and verbal/written communication are essential.
Ability to multitask and handle confidential information with discretion.
Why Join Us? This is an exciting opportunity to be part of a dynamic team where your contributions will make a significant impact. This role is for you if you are a motivated individual with a passion for administrative excellence and a desire to work in a collaborative environment.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Similar Jobs (4)
Administrative Associate
locations
Malvern, PA
time type
Full time
posted on
Posted 30+ Days Ago
Administrative Associate
locations
Malvern, PA
time type
Full time
posted on
Posted 14 Days Ago
Administrative Associate
locations
Malvern, PA
time type
Full time
posted on
Posted 26 Days Ago
View All 4 Jobs
About Us
Vanguard, one of the world's leading investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals. We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests.
This website uses "cookies" to distinguish you from other users. A cookie is a small file of letters and numbers placed on your computer or device. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site and services. The cookies are stored locally on your computer or mobile device. To accept cookies you can continue browsing as normal. Or you can go to ourPrivacy Policy ( to read more information and learn how to change your preferences.
Read More
- ...Administrative Coordinator Duties and Responsibilities 1. Communicates continuously with the Vanguard internal administrative team... ...diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred. Special...SuggestedWork at office
- ...around since 1876 and supplies sheet music for schools, churches, orchestras and more. We are looking for an Office / HR Administrator to join our team in Exton, PA! This role is a great match for someone who thrives in a highly visible, hands-on...SuggestedWork at officeLocal areaFlexible hours
The O'Connor Group
Exton, PA2 days ago $20 - $23 per hour
...Who is Heartland Dental? Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices...SuggestedDaily paidFull timeWork at officeLocal areaBartram Family Dental Care
Exton, PA11 days ago- ...advocacy. About the Role This is a full-time, in-office role within Browns wage-and-hour department. It is a case-operations, administrative, and litigation-support position. It is an in person role at either our Wayne, PA or Jersey City, NJ office location. The...SuggestedFull timeWork at office
Brown Services Llc
Berwyn, PA13 hours ago - ...Administrative Assistant Preparation and proofreading of correspondence, letters, memos, reports, project specifications and other materials for assigned in-house staff. Create project files and maintain those files for assigned Managers. Provide reproduction...Suggested
Maser Consulting
Exton, PA13 hours ago - ...Administrative Assistant Admin Assistant for Sr. Director of Human Resources Supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines in the Administrative Services Function - Has...Work experience placementWork at office
Careers Integrated Resources Inc
Immaculata, PA2 days ago - A recruitment company based in Exton, PA, is seeking a part-time Executive Assistant to provide comprehensive support to the CEO. This role requires over 7 years of experience as an Executive Assistant, excellent discretion, and strong communication skills. Responsibilities...Permanent employmentPart timeWork at office
PharmaPeople Search
Exton, PA3 days ago - ...Administrative Associate Pay Rate: 30-35 per hour Hybrid Malvern, PA 6 month contract with potential to extend/convert Provides administrative support to a department, operating under direct supervision. Duties and Responsibilities 1. Answers calls, takes...Hourly payContract workTemporary workWork experience placementWork at office
Randstad USA
Malvern, PA1 day ago - ...Strategies is seeking a detail-oriented and dependable Office Administrator to provide full-spectrum administrative support to our team.... ...Familiarity with expense reporting or office management software Associate’s degree or administrative support certification preferred...Work at office
$20 per hour
...Clerical Aide Make a difference every day by joining CCRES as a Clerical Aide to support the GVSD Administration Building front desk through our partnership at Great Valley School District (GVSD)! Employer paid clearances & TB screening! Location: KD Markley...Hourly payMonday to FridayCCRES
Malvern, PA13 hours ago$24 - $25 per hour
...Accounting And Administrative Assistant About Metergy Solutions Inc. ("Metergy") As one of North America's most experienced submetering providers, we've brought turnkey solutions to our clients for over 15 years. We help our customers effectively manage their utility...Hourly payPermanent employmentTemporary workWork at officeImmediate startRemote workMonday to FridayShift workDay shiftMetergy Solutions, Inc.
Exton, PA1 day ago- ...the communities we serve, regardless of a patient's ability to pay for health care. Hours: Full-Time, 40 hours/week The Administrative Assistant performs administrative duties, facilitates communication among the organization, the Network, and the community....Full time
St. Luke's Hospital
Exton, PA13 hours ago $30 - $35 per hour
...Overview Are you an agile, proactive, and highly organized administrative professional looking for your next challenge? We are seeking... ...confidentiality. Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred. Equal Opportunity...Permanent employmentContract workTemporary workWork experience placementWork at officeMonday to FridayShift workRandstad USA
Malvern, PA1 day ago- ...Job Description Job Description We are seeking part-time Assistant who can assist with all the administrative and patient care tasks in our dental office. Come join our team! You will be provided dental continuing education for self enrichment. Responsibilities...Part timeWork at officeFlexible hours
Think Oral Implants And Periodontic
Paoli, PA22 days ago $18 - $21 per hour
Overview Scheduler / SCH, Home Health Location: Exton, PA – Office location Position: Scheduler Position Type: Full-Time 40hrs/week Remote/Virtual Position: No Find Your Passion and Purpose as a Scheduler Hourly: $18.00/hr - $21.00/hr Schedule: M-F, 8am-5pm in office Offer...Hourly payFull timeWork at officeRemote workFlexible hoursAccentCare
Exton, PA2 days ago- A national recruiting company is seeking a Document Control professional for a contract position in Exton, PA. The role consists of entering data into databases, managing document uploads, and conducting database searches. This position requires strong organizational skills...Contract work
Mindlance
Exton, PA2 days ago $21 - $23 per hour
Scheduler The Scheduler is responsible for coordinating quality care and customer service to our valued clients. The Scheduler will coordinate the assignment of appropriate staff to clients, schedule client services, identify problem situations, and assist in problem...All Ways Caring HomeCare
Paoli, PA13 hours ago- ...United States of America Our assistants are more than just administrative; they are our foundation for success! DaVita Dialysis is looking... .... * Proven experience supporting leadership positions * Associates degree or higher highly preferred * Microsoft Certified...Minimum wageWork at office
DaVita
Malvern, PA1 day ago - ...Administrative Assistant We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely...Work at office
$35k - $50k
...Administrative Assistant In a business focused on numbers, we know that it is our people who make up the true value of GMS Surgent, a tax practice within Hightower Advisors, a financial services company. We take pride in recruiting individuals who demonstrate note-...Permanent employmentSummer workWork at officeLocal areaFlexible hours$20 - $24 per hour
...Fun, Energetic, Detail Oriented Administrative Assistant for Our School Benefits: ~401(k) matching ~ Company parties ~ Competitive salary ~ Dental insurance ~ Health insurance ~ Opportunity for advancement ~ Paid time off ~ Training & development...Hourly payWork at officeFlexible hoursShift work$19.5 - $20 per hour
...Administrative Specialist We are seeking detail-oriented and organized Administrative Specialists to join our operations team. In this role, you will be responsible for handling the steady, day-to-day administrative processing of high-volume financial transactions....$18 - $19 per hour
...discrepancies. * Collaborate with cross-functional revenue operations teams and clinic staff (insurance counselors, social workers, administrators) to ensure accurate patient information and coordinated processes. * Perform data entry and documentation tasks, including...Contract workTemporary workWork at officeTEKsystems
Malvern, PA13 hours ago- ...Job Description Job Description Klenzoid Inc. has an immediate need for an Administrative Assistant. This is an inside office position located in Conshohocken, PA. The successful candidate will be responsible for ensuring the execution of the back-office programs...Work at officeImmediate start
Klenzoid Inc
Conshohocken, PAa month ago - ...PA Job Purpose The Executive Assistant will provide support to the CMO, as well as backup support to the CEO with diverse administrative duties and create a positive first impression of Ocugen. This position will report to the Senior Executive Business Manager....Local areaMonday to FridayWeekend workAfternoon shift
- ...interfacing, daily, with a diverse collection of internal and external stakeholders. Scope of Responsibility Provide timely administrative assistance to senior Leadership Draft and prepare correspondence for internal announcements, board meetings, and organizations...Permanent employmentPart timeWork at officeLocal area
- ...This position offers an excellent opportunity for individuals, such as accounting majors, seeking summer work experience in an administrative environment with exposure to QuickBooks. Responsibilities Provide clerical support, including data entry and document...Work experience placementSummer workWork at office
Pucillo Associates PC
Havertown, PA1 day ago - ...onsite/ flexible schedule) - We prefer candidates with a bachelor's degree. Must have at least three years of experience in an administrative role. The position will primarily involve calendar management and expense processing for up to six managers (duties may vary, and...Work at officeFlexible hours
Netpace
Broomall, PA13 hours ago - Title: Administrative/Executive Assistant Location: Fully Remote Duration: 12+ months Job Summary: Perform executive support activities for two executives, ensuring the efficient operation of their offices and enabling leaders to focus on strategic priorities...Work experience placementRemote work
Netpace
West Chester, PA13 hours ago - Scheduler We are looking for a skilled and motivated Scheduler to join our construction management team. The Scheduler will be responsible for developing, maintaining, and managing project schedules throughout all stages of construction, from preconstruction through...Work experience placementFor subcontractor
IMC Construction
Malvern, PA13 hours ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Associate. Be the first to apply!
- administrative office technology Malvern, PA
- administrative support Malvern, PA
- remote administrative Malvern, PA
- confidential administrative support Malvern, PA
- administrative assistant no experience
- volunteer administrative assistant
- advanced administrative assistant
- hospice administrative assistant
- food & beverage administrative assistant
- automotive administrative assistant