Administrative Assistant

Administrative Assistant

Preparation and proofreading of correspondence, letters, memos, reports, project specifications and other materials for assigned in-house staff.

Create project files and maintain those files for assigned Managers.

Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.

Coordinate and organize meetings and manage calendars.

Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.

Prepare updates to Client Database.

Assist assigned Managers with project status updates.

Make deliveries as needed.

Qualified candidates will have previous administrative support experience in a busy office setting.

Proficiency in MS Office Suite 2010, including Word, Excel and PowerPoint required.

Ability to multi-task and work effectively within a team.

Dependable to meet assigned deadlines.

Professionalism and effective communication skills a must.

Prior experience working in a Municipal Engineering office, a plus.