Contractor - Administrative Assistant

Administrative Assistant Location: Malvern, PA, 19355 Duration: 6 Months (Potential Extension) Schedule: Standard Shift Job Summary: Our client, a leading financial services organization, is seeking an entry-level Administrative Assistant to provide calendar management, meeting coordination, and travel support for assigned management at their Malvern, PA campus. Key Responsibilities: Maintain calendars accurately and on a timely basis for assigned managers; schedule meetings promptly Proactively identify and resolve scheduling conflicts at least 2 weeks in advance resolve independently or escalate to the manager as appropriate Organize and prioritize daily tasks to meet changing priorities Keep managers on schedule with timely reminders ahead of meetings Account for travel time between buildings; schedule cross-building meetings strategically (aligned with existing travel or end of day) Ensure all meeting resources (conference rooms, video conferencing, 1DECK, etc.) are updated when meetings move Proactively schedule and track skip-level meetings evenly throughout the year Provide thorough, proactive travel support make arrangements in advance and add all travel details to the manager's calendar for easy reference Required Skills: Proficiency in Microsoft Word, Excel, PowerPoint, Client Notes, and Visio Strong organizational and prioritization skills with attention to detail Ability to work proactively and independently in a fast-paced environment