Legal Secretary

Description Donato Brown Pool & Moehlmann, PLLC provides high-quality, professional legal services primarily to professional and business clients in an ethical, prompt, and cost-effective manner. Summary : Provide support to paralegals and attorneys Duties and Responsibilities include the following . Document Preparation: Legal secretary assists in preparing various legal documents such as contracts, agreements, pleadings, motions, subpoenas, and correspondence. They ensure that documents are properly formatted, proofread for accuracy, and comply with applicable legal standards. * Filing and Organizing: Legal secretary maintains and organizes legal files and documents, both in physical and electronic formats. They may create and manage filing systems, index and catalog documents, and ensure easy retrieval of information when needed. * Scheduling and Calendaring: Legal secretary manages attorney calendars, schedule appointments, and coordinate meetings, hearings, and court dates. They may also arrange travel accommodations and handle logistical details for depositions, trials, and other legal proceedings. * Communication and Correspondence: Legal secretary handles incoming and outgoing communications for the legal team. This includes answering phone calls, responding to emails, drafting routine correspondence, and communicating with clients, opposing counsel, court personnel, and other parties involved in a case. Client Support: Legal secretary interacts with clients, providing them with updates on case progress, scheduling appointments, and assisting in gathering necessary documents and information. They may also assist in conducting client intake interviews and maintaining client contact information. Billing and Accounting: Legal secreatry may assist in preparing vendor invoices. They work closely with the accounting department to ensure accurate and timely processing of vendor invoices. Court Support: Legal secretary provides administrative support during court proceedings. This may include organizing exhibits, coordinating with witnesses, taking notes during hearings, and ensuring all necessary documents and materials are readily accessible. Legal Database Management: Legal secretary may be responsible for managing and updating legal databases and software systems. They input and retrieve case-related information, maintain document templates, and assist in managing electronic discovery processes. Legal Ethics and Confidentiality: Legal secretary must adhere to ethical standards and maintain strict confidentiality regarding client information, case details, and privileged communications. * Essential Function Requirements Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Computer Skills To perform this job successfully, an individual should have knowledge of Microsoft Office and previous experience with word processing software. Education High School Diploma or higher Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. #J-18808-Ljbffr