Office Manager - TMI

Position : Office Manager
Reports To : Director of Operations
Location : Mt. Vernon, IN
Salary Range: $55,000 - $60,000

Company Summary:
Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services.

The Office Manager is responsible for overseeing day-to-day administrative operations, ensuring efficient processes across various functions including accounts payable, payroll, HR, and marketing. This role requires a strong ability to manage time-sensitive tasks, handle communications, and support employee engagement while maintaining accurate records.

Core Responsibilities :

• Process and reconcile invoices for accounts payable and follow up on overdue customer payments.
• Manage document control, including shop time-off requests, receivers, and project job reports.
• Oversee time entry and payroll, ensuring accuracy and resolving issues such as missed clock-ins and PTO discrepancies.
• Set up new jobs in SAP and manage tag printing/barcoding systems for job tracking.
• Assist with HR responsibilities, including benefit election forms, interpreting company policies, and handling disciplinary actions.
• Manage internal marketing tasks such as creating a monthly newsletter, social media posts, and employee engagement activities.
• Book and monitor travel arrangements using Concur.
• Maintain accurate petty cash records and order office and cleaning supplies.
• Act as a liaison between departments, such as HR, payroll, and IT, to resolve communication delays and process approvals.
• Manage accounts receivable, accounts payable, and purchase order entry to support accurate financial and procurement processes.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, Accounting, Human Resources, or a related field preferred.
• Experience supporting payroll, accounts payable/receivable, and employee onboarding processes.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience working with ERP, payroll, or accounting systems is preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, and problem-solving abilities.
• Ability to maintain confidentiality while handling sensitive employee and financial information.
• Demonstrated ability to work independently while collaborating effectively with cross-functional teams.