HR SPECIALIST

Job Description

Job Description

Job Summary

The Human Resources Specialist plays a critical role in supporting recruitment, compliance, and staff development across the PK-12 district. This position is responsible for building strong talent pipelines, strengthening hiring manager capacity, and ensuring effective onboarding and early employee success.

The HR Specialist works closely with school leaders and the Human Resources team to attract, develop, and retain a diverse and high-performing workforce aligned with the school’s mission and values.

Key Responsibilities

Recruitment & Talent Acquisition

• Develop and implement strategic recruitment plans in collaboration with the Director of Human Resources to attract qualified candidates for instructional, administrative, and support staff roles

• Post and manage job openings across multiple platforms 

• Build relationships with universities, community organizations, and professional networks to expand candidate pipelines

• Attend recruitment fairs and community events to promote employment opportunities

• Manage the creation and maintenance of employee job descriptions

• Create and maintain recruitment, screening, and interview materials

Hiring Manager Enablement

• Train hiring managers on recruitment best practices, including screening, interviewing, and selection

• Coach hiring managers on equitable, bias-aware hiring practices aligned to DEI commitments

• Collaborate on the onboarding of new hires to ensure strong transitions into the organization

• Support hiring managers in effectively managing new employees through the first 30-60-90 days

• Develop, in collaboration with the Director of Human Resources, tools, templates, and clear expectations to support early performance, feedback, and goal-setting

Candidate Screening & Selection

• Review resumes and applications to identify qualified candidates

• Conduct initial phone screens and coordinate interviews with hiring teams

• Support the development of interview questions, rubrics, and evaluation criteria

Onboarding, HR Operations & Compliance

• Manage new hire onboarding with third-party systems and the creation of personnel files

• Support onboarding processes to ensure all required documentation is completed and compliant

• Support with maintaining employee records and ensuring compliance with state and federal laws

• Process employee separations and maintain related documentation

Training & Professional Development

• Support the development, implementation, and delivery of new employee orientation and onboarding programs in collaboration with the Human Resources team

• Design and deliver professional development sessions (in-person and virtual) for staff

• Collaborate in new faculty and full faculty orientation at the start of each school year

• Collaborate with school leaders and instructional teams to provide individualized hiring support 

• Track staff training and education data, including certifications, licensure, and degree completion

• Manage employee evaluation structures and templates in accordance with state compliance 

• Develop and manage an annual training calendar aligned to organizational priorities

• Stay informed on best practices with employee recruitment and retention

Data, Reporting & Administrative Support

• Maintain accurate records of recruitment, compliance, onboarding, and training activities

• Develop recruitment and workforce reports to support leadership decision-making

• Create and maintain employee data trackers and dashboards

• Manage recruitment platforms and HR systems to ensure data accuracy and reporting

• Lead or contribute to HR projects related to talent systems, compliance, and process improvement

• Assist with additional HR initiatives as needed

Diversity, Equity & Inclusion

• Partner with the Director of Human Resources to ensure recruitment and hiring practices prioritize diversity, equity, and inclusion

• Promote equitable hiring practices and inclusive candidate experiences

Qualifications

Education