Executive Administrative Assistant

Executive Administrative Assistant

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role can be in Raritan, NJ; New Brunswick, NJ; Titusville, NJ or Horsham, PA.

In this role, the Executive Administrative Assistant will provide advanced administrative support to the Vice President, Quality, Advanced Therapies, as well as the Quality Platform – Advanced Therapies leadership team. This role is critical to ensuring seamless operations, maintaining a professional and digitally enabled environment, and serving as a trusted partner who anticipates needs and drives execution.

The Executive Administrative Assistant will operate with minimal supervision, exercise sound judgment, and manage complex priorities in a fast-paced, global organization while enabling the success of senior leadership.

Responsibilities

• Executive Support & Calendar Management
  • Manage a dynamic global calendar and prioritize commitments with precision.
  • Coordinate complex domestic and international travel and related logistics.
  • Serve as liaison between the VP and internal/external stakeholders, ensuring timely communication and follow-up.
• Operational Excellence
  • Maintain digital platforms such as SharePoint, Teams, and other collaboration tools for document management and communication.
  • Prepare high-quality presentations, reports, and data visualizations.
  • Handle sensitive information with the highest level of confidentiality and accuracy.
• Meeting & Event Coordination
  • Organize and execute large-scale U.S. and global meetings and events, including hybrid formats.
  • Manage agendas, action items, and concise meeting summaries.
• Financial & Administrative Management
  • Process invoices, expense reports, and procurement requests using current systems (e.g., Ariba, Concur).
  • Manage office resources and vendor relationships to ensure operational continuity
• Project & Communication Support
  • Support special projects and initiatives aligned with organizational priorities.
  • Draft and edit correspondence and portal communications.
  • Manage distribution lists and digital communication channels.

Qualifications:

• High school diploma or equivalent is required. A college degree is preferred.
• A minimum of 4 years of experience in an administrative capacity supporting senior management and high school diploma is required.
• Strong organizational skills and attention to detail is required.
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Excellent communication skills are required.
• Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
• Sound judgment and discretion with independent ability to assess and resolve complex situations and shift priorities as needed.
• Ability to anticipate executive needs and collect or prepare information for executive review and action is required
• Experience supporting a large organization is highly desired.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is: $52,500.00 - $84,525.00

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave – 80 hours in a 52-week rolling period 10 days Volunteer Leave – 32 hours per calendar year Military Spouse Time-Off – 80 hours per calendar year