Admin Assistant 3 - Records

Admin Assistant 3

The Office of the Medical Investigator (OMI), a nationally accredited program within The University of New Mexico School of Medicine Department of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions. OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion. This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical educationrelated initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong independent judgment, and brings advanced experience with Smartsheet's and data-driven tracking systems.

Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications: Respond to telephone calls and inquiries directed to the Records Department from families, members of the public, and outside agencies, providing accurate information and assistance within the scope of the Records Department. Process and fulfill requests for OMI records from the public and outside agencies while ensuring compliance with IPRA, HIPAA, OMI policies, and applicable confidentiality requirements. Maintain and archive OMI and outside-agency records in accordance with established records-management, retention, and confidentiality requirements. Support OMI Pathologists by locating, obtaining, and compiling requested documentation. Perform and maintain other administrative responsibilities as needed to support the operational needs of OMI and the Records Department.

Campus - Health Sciences Center (HSC) - Albuquerque, NM

Department - Office of the Medical Investigator (389A)

Employment Type - Staff

Staff Type - Regular - Part-Time

Status - Non-Exempt

Pay - Hourly: $18.27 - $23.50

Benefits Eligible: This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

Background Check Required - Yes

Eligible for Hiring Incentive

Eligible for Remote Work - No

Application Instructions: Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Include Resume, Cover letter, 3 professional references, and Official Transcript of highest degree earned.