Admin Assistant 3-Decedent Affairs

Admin Assistant 3

Working Title - Admin Assistant 3-Decedent Affairs

Position Grade - 08

Position Summary - The Office of the Medical Investigator (OMI), a nationally accredited program within The University of New Mexico School of Medicine Department of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions. OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion. This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical educationrelated initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong independent judgement, and brings advanced experience with Smartsheet's and data-driven tracking systems.

Key Responsibilities:

• Establishes, updates and maintains DNA files and records.
• Implements and maintains data management systems; conducts critical data research, handles problem resolution.
• Provide and oversee support activities within the Decedent Affairs department.
• Manage high inbound call volume and point-of-contact for next of kin, funeral homes, and law enforcement and through various communication methods.
• Provide incoming and outgoing correspondence; maintaining and monitoring deadline calendar; and providing critical information relative to all areas in OMI.
• Provide administrative support to Decedent Affairs department and Supervisor by utilizing knowledge of department operations to plan, develop and execute department service goals.
• Complete various tasks in the processing of decedents to and from OMI.
• Process critical documentation necessary for the identification and release of decedents.
• Perform specialized research for effective location of next of kin.

Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications: Experience supporting medical education, academic programs, or healthcare operations. Knowledge of University or academic medical center environments. Experience creating dashboards, automated workflows, and reporting tools. Strong written communication skills and ability to support leadership-level initiatives. Experience in handling evidence and highly confidential information. Experience working in the death industry. Knowledge of anatomy, physiology, and/or kinesiology. Ability to work under complex and/or stressful situations

Campus - Health Sciences Center (HSC) - Albuquerque, NM

Department - Office of the Medical Investigator (389A)

Employment Type - Staff

Staff Type - Regular - Full-Time

Status - Non-Exempt

Pay - Hourly: $18.27 - $23.50

Benefits Eligible - This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement - As a condition of employment, eligible employees working greater than.25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required - Yes

For Best Consideration Date - 8/26/2026

Eligible for Hiring Incentive

Eligible for Remote Work - No

Application Instructions - Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please provide transcripts from your highest level of education completed, a cover letter and three professional references.