Litigation Legal Assistant

Job Title: Civil Litigation Legal Assistant / Legal Secretary (Multiparty & High-Stakes Defense) Location: San Francisco, CA | Hybrid or In-Office Flexible Employment Type: Full-Time Permanent Experience Level: At Least 3 Years of Experience Base Compensation: Salary Range Starting at $80,000, commensurate with experience About Our Firm Our firm is an established, growing full-service law firm headquartered in Downtown San Francisco, specializing in high-stakes litigation and transactional law. Company culture is central to who we are, and we are deeply committed to maintaining a workplace where our team genuinely enjoys working. We strive to just be a nice place to work, free of the firm politics that can easily arise in law firms. We value operational efficiency and mutual professional respect over micromanagement, providing our team with a supportive, sustainable environment to execute top-tier work. We pride ourselves on our technology and see it as an incredibly useful asset that makes the job easier for everyone. Our tech stack includes software used by larger firms, such as Coyote Analytics, iManage, and CompuLaw. The Position & The Workspace We are seeking a proactive, detail-oriented Legal Assistant to provide comprehensive administrative and operational support across our civil litigation docket. In this role, you will be an integral part of our case teams, supporting attorneys with document preparation, service of discovery, court filings, trial prep, and day-to-day client and counsel coordination. This position offers a sustainable hybrid work schedule based out of our Downtown San Francisco office, combining hands-on collaboration with remote flexibility. Key Responsibilities Pleading Preparation & Formatting: Format, proofread, and finalize pleadings, motions, and discovery shells in compliance with California Rules of Court and local court rules. Generate Tables of Contents and Tables of Authorities. Filing & Service: Handle state and federal court filings (electronic and physical when required) and coordinate service of discovery, motions, and correspondence with opposing counsel, clients, and vendors. Calendaring Support: Serve as backup to our dedicated calendaring clerk during absences, entering case deadlines, hearings, depositions, and cutoffs accurately into CompuLaw. Client & Case Coordination: Transmit client status reports, coordinate attorney meetings, handle incoming/outgoing correspondence with opposing counsel, and schedule depositions and mediations. Records & Subpoenas: Order, track, and follow up on medical, employment, and business records subpoenas. Trial & Hearing Preparation: Assemble and organize physical and electronic trial binders, hearing bundles, exhibit lists, and witness files. File Management: Maintain organized electronic client files, correspondence, and case documentation within iManage. Why This Role is Different: A Supportive Team Culture Legal support staff often bear the brunt of administrative friction, disjointed communication, and outdated software. We structure our firm to ensure you have what you need to thrive: True Team Integration: You work alongside dedicated paralegals and attorneys who operate collaboratively on high-stakes cases. Enterprise Technology: We give you the right tools—including iManage, CompuLaw, and modern PDF/formatting utilities—to eliminate repetitive manual workarounds. Accessibility & Mutual Respect: Our partners maintain a true open-door approach. We value your time, your operational judgment, and a low-stress, collegial environment. Health & Wellness: Full firm-sponsored PPO/HMO health plans with buy-up options (Kaiser & Blue Shield of California), dental, and vision. NO EMPLOYEE CONTRIBUTION FOR EMPLOYEE BENEFITS. Financial Protection: The firm provides a fully sponsored $50,000 life insurance policy to all employees, a benefit we proudly established to ensure our team has continuous peace of mind. Commute & Time Off: Pre-tax transit commuter benefits, paid firm holidays, and paid time off (PTO). Requirements 3+ years of legal secretarial or litigation assistant experience in California civil litigation. Demonstrated experience with electronic and physical court filing in California Superior Courts and federal courts (CM/ECF, One Legal, File & ServeXpress). Strong working knowledge of California discovery deadlines, motion service procedures, and proof of service requirements. Strong working knowledge of Microsoft Office 365 (advanced Word formatting, Outlook scheduling, Excel) and Adobe Acrobat. Experience with legal document management systems (iManage preferred) and automated legal calendaring systems (CompuLaw preferred). Sharp proofreading skills, high attention to detail, and professional written/verbal communication skills. Our Interview Process We respect your time and your career. Our streamlined hiring process consists of: #J-18808-Ljbffr