Administrative Coordinator - President's Office

Work Your Magic with us! Start your next chapter and join EMD Serono.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role

At EMD Serono, our administrative professionals are trusted partners who help executive leaders operate at their best. We are looking for an Administrative Coordinator to join our President’s Office. Reporting to the Office Manager, you will provide administrative and operational support to executive leadership while helping coordinate activities across both our local and global organizations. This is an excellent opportunity for someone who is eager to gain exposure to senior leadership, develop new skills, and build a long-term career supporting executives in a dynamic global environment.

Executive & Administrative Support

• Coordinate executive calendars and meetings across multiple time zones
• Prepare meeting agendas, presentations, briefing materials, and follow-up documentation
• Assist with managing executive inboxes and help prioritize incoming requests
• Maintain confidential information with professionalism and discretion

Meeting & Event Coordination

• Coordinate onsite, virtual, and offsite meetings from planning through execution
• Manage conference room bookings, catering, meeting technology, and event logistics
• Support executive visits, leadership meetings, employee events, and town halls

Travel & Expense Management

• Arrange domestic and international travel; prepare detailed itineraries and travel documentation; process expense reports and assist with travel reconciliation

Business Operations

• Process purchase requisitions, invoices, and administrative expenses
• Support budget tracking and reporting
• Coordinate office supplies and vendor relationships
• Track action items and help ensure projects stay on schedule

Collaboration

• Partner with colleagues across local and global teams to coordinate business activities and build/maintain positive relationships with internal and external stakeholders

Who You Are: Minimum Qualifications

• High School diploma or GED
• 1+ years of experience in administrative support, office coordination, project coordination, customer service, or other business support role

Preferred Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Experience coordinating meetings, travel, or events
• Experience supporting leaders or cross-functional teams
• Familiarity with SAP, Concur, Workday, or similar business systems
• Experience working within a global organization
• Outstanding organizational and time management skills
• Strong written and verbal communication
• Excellent attention to detail and follow-through
• A proactive mindset and willingness to take initiative
• Strong interpersonal skills and a collaborative approach
• Professionalism and sound judgment when handling confidential information
• The ability to manage multiple priorities in a fast-paced environment

Pay Range for this position: $35.00 - $53.00/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here .

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!