ODVSOM Program Assistant

Program Assistant I

This position is open only to current Colorado state residents. A list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values - Unity, Honor, Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is dedicated to non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS, our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration, innovation, and growth for our employees. We maintain a professional and inclusive workplace.

Careers with a purpose:

If you are passionate about public safety and public service, and are eager to dedicate your career to serving Coloradans, consider joining CDPS. Our team at CDPS consists of exceptional individuals and is an environment where you can challenge yourself and acquire new capabilities to build a rewarding and fulfilling career.

We are committed to providing public safety services to our communities including safety on our roads, preparing for and mitigating environmental disasters such as floods and wildland fires, disaster recovery, combating crime, promoting school safety, and victim services.

Classification and Salary: PROGRAM ASSISTANT I Anticipated Hiring Range: $25.93 - $27.23/hour Full Salary Range: $25.93 - $41.48/hour Benefits:

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
• Eligible employees receive Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000. Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
• The State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee's health and wellness goals. This program offers personalized health coaching, skill groups and more. Participants can earn a $20 per month health insurance premium discount.
• Through BenefitHub, State of Colorado employees have access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
• State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
• Eligible employees have access to medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
• We offer excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.
• We provide generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
• Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
• We offer Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits.

Description of Job

About the Work Unit The Office of Domestic Violence and Sex Offender Management (ODVSOM) exists to perform all tasks related to the administration of the Sex Offender Management Board (SOMB) and the Domestic Violence Offender Management Board (DVOMB), including serving as the central repository for information concerning all aspects of program administration and compliance and ensuring compliance with the statutory mandates of these programs.

Each of the Boards is charged with multiple duties related to setting state-wide standards for the comprehensive evaluation, treatment and continued monitoring of convicted domestic violence and sex offenders. Work is accomplished through the development of public policy in a collaborative environment that is inclusive of criminal justice agencies, mental health professionals, crime victim serving agencies, human services agencies and other professionals and stakeholder groups. The work is based upon research, policy and practice that are evolving in nature.

Work Environment Part-time position, 20 hours/week Hybrid, two days per week minimum in the Lakewood office Position includes travel throughout Colorado for training and Board meetings, in all weather conditions, approximately 5% of the time Work unit core business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m.

About the Job This position exists to provide administrative support, including responding to requests for assistance from program staff, board members, criminal justice professionals, and members of the general public. Specifically, this position acts as a first line of contact for the ODVSOM and ODVSOM Manager and manages the administrative portion of DCJ's responsibility regarding implementing the work of the Domestic Violence and Sex Offender Management Boards (DVOMB and SOMB respectively). Activities include projecting and tracking expenditures; coordinating with vendors and EDO staff to initiate and complete the proper processes to achieve the desired goals; screening documents against set requirements and verifying their accuracy and completeness; scheduling business meetings; making transportation, lodging, and meeting room reservations; taking registrations; screening calls; maintaining filing system; preparing documents for and obtaining others' signatures according to detailed instructions; expense reimbursement forms, billing charges, etc.; placing orders with established vendors, verifying accuracy of shipments; maintaining inventory of office assets and supplies; purchasing and retrieving equipment and supplies; assisting with training day preparations; and preparing minutes; collecting documentation and maintaining master files that include all related documents.

Key Responsibilities Committee Support and Office Management Provides comprehensive program and administrative support to the Committees of the Sex Offender Management Board (SOMB) and Domestic Violence Offender Management Board (DVOMB). Processes, verifies, and ensures the accuracy and timeliness of meeting materials which can include support to the Application Review Committee regarding reference letters, background checks, and deflag reports for ARC Coordinators. Helps organize, coordinate, and track meeting information to be posted on the public website. Provides meeting support by managing meeting recordings and logistics for meetings. Maintains databases supporting ODVSOM functions, including entering records into the Provider Data Management System (PDMS) and updating applicant/provider files while maintaining strict confidentiality.

Website and Database Management Coordinates with ODVSOM Program Managers and staff to ensure the accuracy, timeliness, and public accessibility of information published across unit websites (including DVOMB and SOMB web pages). Performs routine website edits, uploads and maintains document repositories, and regularly transfers meeting recordings to designated internal and external servers. Periodically inspects web pages for broken links, errors, or formatting issues, and actively supports unit efforts to maintain state digital accessibility compliance.

Board Meeting Minutes & General Administrative Support Takes and produces accurate, timely meeting minutes for designated Board meetings (specifically DVOMB Board meetings). Assists with Board meeting preparations and logistical tasks as time permits, keeping within part-time scheduling parameters. Creates, updates, and publishes administrative forms (using PDFs, Jotforms, or other tools) and custom spreadsheets to streamline office tasks. Provides general administrative office support, including processing incoming/outgoing mail, maintaining office supply levels, and assisting unit staff with routine IT or equipment ticket requests.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills Four (4) years of professional experience in administrative support that includes providing executive and/or program support to an individual or a team OR A combination of related education and relevant experience equal to four (4) years. If you are using education to meet the minimum qualifications, transcripts must be attached at the time of application.

Preferred Qualifications and Competencies Excellent reasoning and analytical and problem-solving skills. Superior communication skills. Collaborative, professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners. Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders. Ability to work and successfully