Office Manager: Administrative Support for Law Office (6451)

Medicaid Fraud Control Unit Pearl River Office Manager

The Office of the New York State Attorney General's (OAG) Medicaid Fraud Control Unit (MFCU) is seeking an Office Manager for its Pearl River office in Rockland County. The mission of MFCU is to investigate, prosecute, and bring affirmative civil cases against individuals and corporate entities responsible for improper or fraudulent Medicaid billing schemes, as well as to investigate and prosecute allegations of abuse and neglect of residents in nursing homes and other residential healthcare facilities.

Duties:

• Working cooperatively and collaboratively to support attorneys, auditors, detectives, and other personnel with administrative tasks and projects that will often require independent performance of clerical duties.
• Overseeing the daily administrative functioning of the regional office, including directing incoming calls and visitors; scheduling and coordinating logistics for internal and external meetings, such as preparing materials, organizing participant schedules, and arranging travel, space, and technology needs; overseeing multiple calendars; and managing, prioritizing, and responding to phone messages and emails.
• Completing timely and accurate data entry into various databases and compiling data for the weekly trial calendar and other ongoing data-entry projects.
• The timely and accurate coordination of staff travel and processing of subsequent travel expense reports.
• Maintaining files/records (both paper and electronic), ordering office supplies, and printing, scanning, photocopying, and shipping documents, as well as archiving files as appropriate.
• Regularly handling confidential material and information and exercising discretion in doing so, including sorting and delivering daily mail.
• Troubleshooting problems with all office equipment and the physical office, and handling service calls to internal staff, vendors, and building management.
• Submitting accounts payable and reviewing all invoices for accuracy.
• Supervising and training support staff, as necessary.
• Interacting with other regional office staff, other units within OAG, and outside entities.
• Performing other duties as assigned.

Minimum Qualifications:

• Relevant work experience as either an office manager or administrative assistant demonstrating the ability to handle a wide range of administrative and clerical duties/responsibilities.
• Comfort and proficiency using technology to complete work assignments; this includes using the Microsoft Suite of programs such as Outlook, Word, Excel, and Teams, and learning how to use new computer applications and databases, as required.
• Strong organization, analytical, and verbal and written communication skills.
• Proactive and customer-focused with the ability to work equally well independently and as a member of a team.
• Sound judgement, including self-troubleshooting and self-managing multiple deadlines and competing priorities.
• Availability for in-office work and occasional travel within New York State to attend trainings is required.

The annual salary for this position is $62,223 plus $4,000 in location pay. As an employee of OAG, you will join a team of dedicated individuals who work to serve the people of our state through a wide variety of occupations. We offer a comprehensive New York state benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.

Some positions may require additional credentials or a background check to verify your identity.