Human Resources Administrator

Human Resources AdministratorFor more than 45 years, Blue Trust has helped clients bring faith and finances together through financial expertise and biblical wisdom. Our advisors walk with clients across the wealth spectrum through every season of life, helping them steward what has been entrusted to them with clarity, confidence, and purpose. As a national wealth management company with over $62 billion in assets under advisement, Blue Trust serves more than 11,000 clients across the country.The Human Resources Administrator provides administrative support to team members and HR functions by performing a variety of complex duties in the areas of administrative support, event planning and coordination, and HR system support. This role communicates effectively with co-workers and supports the broader Team Services group with daily operations and special projects. This role is ideal for someone who sincerely values people, thrives in a fast-paced environment, and brings both heart and precision to their work.ResponsibilitiesEnsures all employee processes on New Hire and Termination Checklists are completed in a timely mannerMaintains H.R. filing systems in a neat, orderly, up-to-date manner (electronic filing) to includeCreate and file Personnel Action Forms (PAFs) to appropriate employee file and folderFile Employee reviews to appropriate employee file and folderResponsible for assigning 90-day reviews as part of new hire checklist.File Financial Plan updates to appropriate employee file and folderSaves forms in the correct file with correct naming conventionMoves termed employee folders to the terminated fileManages scheduling requests quickly, accurately, and efficiently for all manner of HR tasks to include:Team Services MeetingsEvent CalendaringOther calendaring as needed/requestedFulfills verification-of-employment requestsProvides and fulfills employee care requests for significant life events (ordering flowers, meals, gift cards, etc. for employees)Maintains vendor relationship for employment law posters and verifies all locations in complianceFilters and routes HR Support Email questions to appropriate team members to addressCreates expense reports and manages corporate card statement reconciliation for team members as requestedMaintains and updates annual HR Planning Calendar (All event planning dates for New Hire Orientations, Benefit Orientations, Legacy Summit, The Conclave, Pay data due dates, Budget Planning Cycles, Open Enrollment, Performance Review, Merit Increases, Bonus Payout cycles, etc.)Assists with planning and executing office events (Half Day of Prayer, Culture Committee, Internship National Office Visit, Team Services outings, coordination of community volunteer projects, staff meetings, special lunches, etc.)Provides support for Team Services training events (Legacy Summit, The Conclave, CSA Connection, Talent Acquisition events, etc.)Maintains Blue Trust's Acronyms Document (resource document given to new hires to help them learn the Blue Trust internal language – ex. "ELT = Executive Leadership Team")Quickly generates reports from various information tracking systems as neededOrders meals for meetingsReserves conference rooms for HR team as neededMay assist with coordinating travel arrangements as needed for Team Services members or in support of other programs such as the Intern National Office VisitAnticipates needs and tries to stay "ahead of the curve"Creates and administers employee surveys and Survey Monkey accountLeads the Home Office Culture Committee and supports administrative aspects of Culture Committee work and activities.Other duties as assignedMaintains and organizes the Team Services supply closet: checks and replenishes suppliesResponsible for restocking Team Services specific office/event supplies (copy paper, new employee gifts)Compiles, coordinates, and ships new hire packets for new employees and ensures they are received on their first day of employmentCoordinates and manages special supply orders associated with special 25-year service awards, training events, office events, etc.Maintains and updates organizational charts and directories monthly, and runs other ad hoc reports as neededManages other reporting responsibilities as needed/requestedManages bi-annual remote and moonlighting auditsMaintains the highest Compliance standards by adhering to the company's Human Resources guidelines, Compliance policies and procedures, professional designation standards, and industry's regulatory standards to mitigate risk to the companyApproaches work, interactions, and relationships in a manner consistent with the Company's Core Values.Qualifications:Desire to serve others with excellence and sincerely values peopleStrong organization skills, systems acumen, and keen attention to detailResponsiveness to urgent needsPersonal integrity and ability to discreetly handle confidential dataAbility to prioritize and complete multiple time-sensitive tasksStrong communication skills, both verbal and writtenAbility to excel in a team environmentAptitude and passion for learningDemonstrated technology savvy, including experience leveraging HR databasesAdept at utilizing all Microsoft Office productsExperience in Visio a plusEducation, Experience & Skills:1-3 years of experience in human resources and/or administrative roles requiredBachelor's degree required, degree in human resources, business, or a related field a plusCertifications, Licenses and Registrations:Additional education and credentials are a plus, such as a PHR, SPHR, SHRM-CP, or SHRM-SCPAt Blue Trust, you'll join a team of inspiring leaders and become part of a vibrant culture that is focused on impacting the lives of our clients for generations to come. If you're ready to take on a challenging, rewarding role in a company that values excellence and eternal impact, we'd love to hear from you!