Procurement Admin Assistant (Part-time)

POSITION RESPONSIBILITIES/ACCOUNTABILITIES

• Provides administrative support to the Center Store Procurement.
• Establishes, develops, maintains and updates filing system (both paper and electronic) for the merchandisers and buyers Retrieves information from files when needed. Establishes, develops, maintains and updates library of documents.
• Organizes and prioritizes large volumes of information and calls. This includes responding to regularly occurring requests for information and answering phones, taking messages or fields/answers all routine and non-routine questions.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Data entry of price changes, ads plan information and deal sheets.
• Assists Buyers with purchase orders as needed, including but not limited to liaison with vendors and brokers regarding: PO transmittal (EDI), order status, inbound freight and problem resolution.
• Merchandising programs processing and tracking: Process deal sheets, check for errors, track information (deal levels, flat fees, volumes, price points, etc.).
• Perform day-to-day administrative tasks such as maintaining files and processing paperwork.
• Ensure item data integrity by maintaining and updating system information such as pricing, purchases and customer deals.
• E-mails and faxes purchase orders.
• Confirms that purchase orders sent EDI have processed appropriately.
• Creating and communicating weekly customer communications, such as bulletins and seasonal brochures.
• Communicates with vendors regarding billing and inventory reports.
• Other duties as assigned or required to help meet business objectives.

ESSENTIAL SKILLS & EXPERIENCE

• Must have knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software. (Proficient in Excel is a must)
• Must have great interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Analytical ability is needed to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must have strength in multi-tasking projects along with office/division responsibilities.
• Must be organized.
• Must have a positive, proactive, enthusiastic attitude.
• Works well with diverse personalities and blend with all personality types.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

• Work is completed in a typical office setting.

WHY WE'RE A GREAT PLACE TO WORK:

As a retailer-owned wholesale cooperative, Associated Grocers of New England (AGNE) is dedicated to the success of its members and committed to serving the needs of independent grocers. We achieve our mission through integrity, a supportive employee environment, concern for the communities we serve, efficient and innovative operations, and a commitment to excellence. AGNE is recognized in New Hampshire as the employer of choice. We attract great people, with great passion working for a great purpose. Part-time employees who build a career at AGNE enjoy:

• 401K match
• Employee purchase program
• Employee assistance program
• Vacation time off
• Paid holidays/personal/sick days
• 10% Off at Southern New Hampshire University
• Advance training
• Employee appreciation events

Join our dynamic team today, click "Apply Now" and someone will be in contact with you promptly.


Associated Grocers of New England is an Equal Employment Opportunity Employer that is committed to inclusion and diversity.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.