Accounts Payable Specialist

Accounts Payable Specialist

The University of Southern Mississippi is currently accepting applications for the position of Accounts Payable Specialist.

Position Details


Location
Hattiesburg


118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States


Division
Development Office


Position Type
Staff


Employment Status
Full Time


Grant Funded
No


Pay Grade


N03

Posting Close Date
Open Until Filled


Special Instructions to Applicants Please submit a cover letter, resume and contact information for three (3) references when applying for this position.

Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g., H-1B).
Job Summary The Accounts Payable Specialist is responsible for the disbursement of all funds in accordance with donor intentions. This position manages all accounts payable processes, processes payments, makes daily deposits, and prepares monthly reconciliation of the Education and General Budget.
Primary Duties and Responsibilities

1. Responsible for the timely processing of all disbursements from Foundation funds. Enters Financial Services invoice requests in system and manages employee credit card submissions. Reviews invoice requests for accuracy and completeness, proper approvals and consistency with fund purpose. Communicates issues and provides assistance to submitters. Analyzes disbursement requests to determine if accrued expenses, prepaid expenses, use tax, taxable compensation, property accounting or grant reporting is applicable, ensuring proper coding in the system.
2. Processes and posts checks. Sends weekly reports to University Tax Compliance and Property Accounting. Works with payees of old outstanding checks, coordinating with the Manager of Financial Services to process voids and re-issues checks as needed. Prepares IRS Form 1099s.
3. Creates new vendors in financial system. Provides training on use of the accounts payable system.
4. Makes daily cash deposit and notifies the Staff Accountant when deposit-related journal entries are needed.
5. Maintains records and prepares a monthly reconciliation of the Foundation's Education & General Budget account with the University, and prepares and imports related journal entries. Distributes reports to Foundation budget authorities for review and approval of charges. Prepares and updates HR Awards encumbrance journal entry. Maintains accurate records for insurance premium receipts and payments, including invoicing donors, verifying billing from insurance companies, and preparing invoice requests for payment.
6. Prepares and distributes monthly accounts payable operating budget reports to University staff, accounts payable appeal code reports to Foundation staff and Education and General Budget expense reports to Foundation and University staff.
7. Performs other duties as assigned.

Minimum Qualifications High school diploma or general education degree (GED) with one year related experience and/or training in accounts payable, bookkeeping or in computer information systems.

Knowledge, Skills & Abilities Employees of this position are prohibited from disclosing confidential and proprietary information of donors and prospects, the Foundation, the University and its employees or students. This confidentiality obligation is effective while employed in this position and continues after termination of employment.

• Self-motivated, reliable and punctual
• Professional, respectful and determined to provide a positive experience for others
• Skill in completing assignments accurately, with speed, and with excellent attention to detail
• Results-driven to accomplish individual and team goals and meet deadlines
• Ability to handle confidential information with discretion
• Ability to effectively use computers and computer programs including, Microsoft Word, Excel, and Outlook
• Ability to respond to common inquiries or complaints
• Ability to work cooperatively with others and accept direction from supervisors
• Ability to apply common sense understanding to carry out instructions
• Skill in using mathematics to solve problems

Preferred Qualifications Prior work experience in a professional office setting.


About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.

Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.


We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.