Procurement Technician

Job Description

Job Description

Pay Rate:

The annual base salary range for this position is TBD. Please note that the salary information is a general guideline only. At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience, education, related training, and related skills.

 

Position Location: Elizabeth City, NC (On-Site)

 

Telework/Work-from-Home Authorized: Yes – When Authorized/Hybrid

 

• General Procurement Support applying knowledge of contract clauses, provisions, laws, regulations, and policies.
• Ensuring solicitation packages include necessary information and supporting documentation, such as Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements.
• Monitoring contractor compliance with contract terms and conditions using procurement regulations and policies.
• Updating and maintaining procurement documents, regulations, manuals, and related information.
• Reviewing procurement files to ensure inclusion of required documents and information.
• Assisting in determining applicable laws, regulations, clauses, and provisions.
• Using standardized procurement procedures and operations across various phases and functions.
• Utilizing automated and manual procurement systems to manage and correct routine information.
• Supporting purchase transactions by applying knowledge of procurement procedures and forms.
• Procurement Files, Documentation, and Procedures Organizing contract file information (hardcopy and electronic) and entering contract data into management systems.
• Sorting, compiling, typing, and distributing requisitions, contracts, orders, modifications, and supporting documentation.
• Maintaining vendor mailing lists in management systems by adding or deleting information.
• Preparing, verifying, abstracting, controlling, and closing out procurement documents, files, reports, and records.
• Ensuring procurement documents include accurate information and terminology.
• Verifying signatures, accounting codes, item descriptions, quantities, and prices, and identifying missing information.
• Preparing routine procurement forms for purchases.
• Routing messages and documentation accurately within the workplace.
• Inputting and adjusting standard information in automated procurement databases.
• Maintaining procurement files and assisting in developing procurement procedures.
• Performing additional tasks to support procurement operations.
• Investigating and resolving issues with shipments, payments, contract documentation, and other discrepancies.
• Researching errors and conflicting information in procurement documentation.
• Contacting vendors to check order status and expedite deliveries.
• Tracking requisitions, contracts, orders, and modifications using automated/manual systems and by contacting vendors or Requiring Activity.
• Validate undelivered orders using the USCG Open Obligations Management Tool (OOMAT).
• Researching errors, investigating complaints, and resolving issues related to procurement financial functions, inventory management, cataloging, transportation, and supply.
• Reconstructing and reconciling incomplete information and addressing recurring error reports.
• Generating standard reports, such as tracking procurement awards, modifications, and other actions.
• Invoices, Data Calls and Other Duties Downloading, sorting, and reviewing vendor invoices for accuracy against purchase orders, contracts, task/delivery orders, and modifications.
• Researching and responding to data calls.
• Assembling and preparing procurement management reports by consolidating relevant information.
• Perform other duties, as assigned.

 

Experience Requirements:

 

• Possess knowledge of procurement regulations, procedures, operations, and programs related to one (1) or more procurement phases or functions.
• Possess knowledge of the various steps and procedures required to provide a full range of procurement support related to recurring and standardized purchases for commonly used supplies and services.
• Desire experience using AMMIS and ALMIS systems.

 

Education Requirements:

• High School.

 

Other Required Skills & Abilities:

• Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
• Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook.

 

Security Clearance Requirements:

Background Check

 

US Citizenship Requirements:

This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

 

Benefits at Sawdey Solution Services:

At Sawdey Solution Services, we offer an extensive benefits package. Our employee-focused benefits for full-time employees include:

 

• Vibrant Company Culture: Become an integral part of our positive, encouraging, and uplifting team culture; we are all on this mission together!
• Healthy Work-Life Balance: We place a strong emphasis on work-life balance; we don’t just ‘talk the talk’ in terms of work-life balance, we ‘walk the walk’! We not only support, but highly encourage, prioritizing your health and well-being.
• Competitive Compensation Package: Competitive rates with comprehensive medical, dental, and vision benefits for you, your spouse, and your dependents.
  • Health Saving Account (HSA) with employer contributions.
  • Dependent-care Flexible Spending Account (FSA).
  • Competitive Paid Time Off (PTO) and Federal Holiday Observance.
  • Immediately vested 401 (k) with employer matching.
  • Employee Assistance Program (EAP).
  • Employee Referral program with compensated referrals!
  • Additional benefits offered.
• Grow With Us: We offer a paid Training and Tuition reimbursement program to help you advance and excel in your career. We prioritize internal promotions and success.

 

Sawdey Solution Services firmly believes in our employees and advocates an environment to promote from within, which serves to boost morale while keeping high performers engaged and challenged. We also place the utmost importance on team building and collaboration in a remote environment. To promote these beliefs, you will also find additional benefits and programs that will enrich your career here at Sawdey Solution Services:

 

• Wellness Challenges.
• Focus on internal career advancement and growth.