Office Administrator 1 Jobs

Office Administrator

This is an on-site position with no travel requirements. We are looking for a professional Office Administrator to complete clerical and administrative tasks for our main office in Tampa, FL. This person's main duties include welcoming and directing visitors, coordinating meetings and appointments and performing clerical tasks, like responding to messages in emails, Teams, and texts. This person will also need to ensure that visitors and guests meet and follow security protocols along with issuing badges and ensuring completions of Non-Disclosure Agreements.

Essential Functions:

• Staff the main entrance of the company's Keystone facility in Tampa
• Assist with other company facilities in Tampa if needed.
• Greet, welcome, and assist visitors, merchants, and suppliers appropriately.
• Ensure visitors and guests meet and follow security protocols.
• Coordinate with the host of visitors and guests coming onsite to ensure compliance with Policy and Security.
• Use online Visitor system to manage access with training.
• Coordinates internal and external events.
• Receive and distribute incoming and outgoing mail.
• Receive, set-up, and breakdown lunches weekly
• Coordinate on facilities matters as required.
• Perform other related duties as necessary or assigned.
• Demonstrate potential for position growth
• Perform other duties as assigned.
• Manage supplies associated with Visitor and temporary Employee badges
• Serve the needs of new hire onboarding by partnering with HR & Security to provide documents and scheduling support.
• Assist Security with management of resident subcontractors and Vendors, by ensuring requirements for access are met.
• Perform other duties as required.

Standard Essential Functions:

• Regular and reliable attendance on a full-time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX's cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies:

• Excellent organizational skills and ability to multi-task under pressure.
• Ability to handle sensitive/confidential information.
• People-focused and exemplary interpersonal skills.
• Outstanding communication skills, including professional, courteous, and accurate in-person, electronically, and over the telephone.
• Independent thinking and good judgement.
• Attention to detail.
• Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy.
• Familiar with Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Education / Certifications:

• High School Graduate or equivalent
• Associate's degree preferred.

Experience:

• Minimum 3 years of administrative or security experience preferred.

Physical Requirements:

• Frequently required to sit, and to reach to use computers and other office equipment

Security Clearance:

• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.

About AEVEX:

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.