ACADEMIC COUNSELOR

Department Summary

The Office of Academic and Student Affairs (OASA) in the Samueli School of Engineering is the central advising unit for undergraduate engineering students. We provide academic support from new student orientation through graduation, which includes overview of school enrollment policies and deadlines, major requirements, change of major, and degree completion. OASA also supports admissions, course evaluations, course scheduling, and schoolwide events, such as commencement and Discover UCLA engineering. We are a team of 18 full-time staff members headed by the Associate Dean of Academic and Student Affairs that fosters a collaborative environment while working closely with campus partners.
Position Summary

Under the direct supervision of Student Services Supervisor 2 and Director of the Samueli School of Engineering, Office of Academic and Student Affairs. Act as the liaison between administration, students, faculty, and outside offices in interpreting and implementing School and University policies and procedures with decision-making authority. Lead academic counselor for the chemical engineering undergraduate students and an academic counselor for bioengineering, and civil engineering undergraduate students. Advise students on university, school and degree requirements, course planning and monitor student academic standing. Work closely with the department faculty undergraduate Vice Chair to review quarterly proposed department course schedules; paying special attention to conflicts, omissions and enrollment capacities. Review and give input on proposed curriculum changes.Coordinate UCLA Samueli School of Engineering undergraduate course credit evaluation process whereby courses taken outside of UCLA are reviewed for possible credit in satisfaction of UCLA Samueli School of Engineering undergraduate program requirements. Work in conjunction with UCLA Undergraduate Admissions Office to maintain that course articulation agreements on Transferology.com and ASSIST, a state school online student-transfer information system, for UCLA Samueli School of Engineering majors remain accurate and update to date. Assist senior academic counselor with transfer admissions process and attend admissions outreach and information events. Oversee the UCLA Samueli School of Engineering summer session and transfer course equivalency faculty review process. Responsible for the update and maintenance of the course evaluation data bases. Act as liaison between OASA, other campus offices and students participating in study abroad programs (both incoming and outgoing students) and visiting students in special programs. Coordinate the application and review process for incoming study abroad students working with UCLA Samueli School of Engineering lead academic department counselors determining course enrollment availability. Organize and hold workshops in partnership with UCLA's International Education Office at Discover UCLA Engineering and during the academic year.UCLA representative on The Engineering Liaison Council (ELC) which is composed of representatives of engineering and engineering technology education throughout California and several other states. Attend the fall and spring (ELC) meetings that are schedule at various state-wide locations requiring occasional overnight stay.Assist in the hiring, training, and supervision of student clerks and graduate student peer counselors.Produce statistical and analytical reports on topics assigned by the Associate Dean, Director or academic departments. Assist with all OASA events. Occasional early evening hours required in order to participate in student informational events. Weekend hours required for Discover UCLA Engineering Freshman Open House, Bruin Day, Transfer Bruin Day, and Commencement.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• 1. Working knowledge of University and School rules, regulations, policies, and procedures related to student affairs and curricula requirements. (Preferred)
• 2. Working knowledge of the Registrar's Office and student services such as Career Center, The Center for Accessible Education, Counseling and Psychological Services, Dashew Center and Financial Aid. (Preferred)
• 3. Familiarity with University on-line systems and procedures, SIS (student information systems) SRS (student records systems), Course Inventory Management System (CIMS CMS), MyUCLA, DARS, Assist, Transferology. (Preferred)
• 4. Ability to interpret transcripts and manually calculate GPAs and units when necessary, with attention to detail. (Required)
• 5. Computer and database skills necessary to maintain, troubleshoot and encode student databases, process electronic degree audit notices and generate reports and presentations, such as Microsoft Word, Excel, PowerPoint, Wordpress, and some UNIX language. (Required)
• 6. Time management and organizational skills in working independently and following through on assignments and meeting deadlines. (Required)
• 7. Ability to multi-task with frequent interruptions, set priorities and work independently with minimal direction, think strategically, work in demanding situations. (Required)
• 8. Skill in employing fundamental counseling techniques. (Required)
• 9. Communication, interpersonal skills and political acumen to interact with a diverse population. (Required)
• 10. Ability to make oral presentations to student groups and college/university staff. (Required)
• 11. Skill in writing grammatically correct reports and correspondence. (Required)
• 12. Supervisory skills to train, delegate and monitor work assignments of student clerks. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and/or equivalent combination of education and experience (Required) Or
• Master's Degree in related area and/or equivalent experience/training (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00am to 5:00pm
Union/Policy Covered

SV-Stdt Svs & Adv Prof (SSAP)
Complete Position Description