Administrative Supervisor

COO - Administration

The Administrative Supervisor position will be part of the Support Services, Business Operations section. As a leader, you will oversee a talented group of 6 Administrative Specialists who play a key role in supporting critical functions such as accounts payable, procurement, e-billing, p-card reconciliations, and internal logistics. If you're ready for a role where you can grow professionally and drive success in a high-performance environment, this is the position for you!

Key Duties Includes:

• Lead and inspire a team of 6 Administrative Specialists: Provide daily leadership, guidance, and direction to your team. You'll ensure they meet service goals and deadlines while upholding accuracy, efficiency, and excellence in all administrative tasks.
• Oversee accounts payable management: Manage purchase order and requisition processes, accurately reconcile credit card transactions, and ensure timely and accurate payment of invoices using the organization's financial systems. All payments must align with project and budget codes for full transparency.
• Streamline procurement and inventory management: Ensure your team is entering requisitions, tracking purchase orders, and managing inventory efficiently. Ensure compliance with internal procurement policies and timely payment to vendors, contractors, and stakeholders.
• E-billing & payment oversight: Oversee the e-billing team to verify, process, and reconcile electronic payments, ensuring accuracy and proper allocation to the correct projects and budget codes.

Work Location and Schedule

This position requires the daily commute to Business Operations, 2020 Yonkers Rd Raleigh, NC. This is a full-time position (40 hours per week) with State Benefits. The work schedule is Monday – Friday from (8:00 AM to 5:00 PM) and may require some weekend work to meet the demands of the organization. This position is NOT expected to be Hybrid or Remote work eligible.

Salary Range $43,267 - $75,718

The Posting Will Close At 11:59 P.M. The Night Before The End Date

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.