Project Manager

Job Description

Job Description

TITLE: Project Manager

DEPARTMENT: Facilities

REPORTS TO: Director of Capital Planning and Facilities Management

EFFECTIVE DATE: TBD

STANDARD WORK HOURS : 37.5

LOCATION: On-Site, Main Campus

EMPLOYMENT STATUS: Full-time

EMPLOYMENT CLASSIFICATION: Exempt

JOB SUMMARY:

The Project Manager is responsible for planning, coordinating, and managing facilities-related projects that support the University's operations and strategic objectives. The position oversees all phases of assigned projects, including planning, design, procurement, construction, renovation, occupancy, and closeout activities. The Project Manager works with internal stakeholders, contractors, consultants, and regulatory agencies to ensure projects are completed safely, efficiently, on schedule, and within budget.

ESSENTIAL JOB FUNCTIONS:

• Manage capital improvement, renovation, repair, and construction projects from initiation through completion.
• Develop project scopes, schedules, budgets, and implementation plans.
• Coordinate project activities with University departments, contractors, architects, engineers, consultants, and vendors.
• Review project drawings, specifications, contracts, estimates, and related documentation.
• Monitor project schedules, costs, and progress to ensure timely completion and budget compliance.
• Prepare bid documents, requests for quotes, and project specifications in accordance with University procurement requirements.
• Coordinate procurement of construction and facility-related services and materials.
• Conduct project meetings and communicate project status to stakeholders and University leadership.
• Perform site visits and inspections to monitor work quality, safety, and contract compliance.
• Identify project risks and develop strategies to minimize delays, cost overruns, and operational disruptions.
• Review and process project-related invoices, change orders, purchase orders, and supporting documentation.
• Maintain project files, reports, schedules, and records.
• Assist with facility planning initiatives and long-range capital improvement planning.
• Ensure compliance with applicable building codes, safety regulations, environmental requirements, and University policies.
• Coordinate project closeout activities including inspections, punch lists, warranties, and documentation.
• Perform other job-related duties as assigned.

KNOWLEDGE, SKILLS, and ABILITIES:

• Knowledge of project management principles and construction management practices.
• Knowledge of facilities operations, maintenance, renovation, and capital improvement projects.
• Ability to prepare, monitor, and manage project scopes, budgets, schedules, and contracts.
• Ability to read and interpret architectural, engineering, and construction documents.
• Knowledge of applicable building codes, safety standards, and regulatory requirements.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency with Microsoft Office Suite, project management software, and related technology.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with faculty, staff, contractors, consultants, and regulatory agencies.
• Ability to exercise sound judgment and make independent decisions.

OTHER DUTIES:

• The position will conduct other duties as required.

QUALIFICATIONS:

Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, Business Administration, or a closely related field and three (3) years of progressively responsible project management experience related to construction, facilities, maintenance, capital projects, or infrastructure improvements.

Preferred Qualifications:

• Five (5) years of project management experience in facilities, construction, higher education, or public sector environments.
• Project Management Professional (PMP) certification.
• Experience managing capital improvement or construction projects.
• Experience working with state procurement and construction processes.

Licensing and Certifications: Valid Driver’s License Required

WORKING CONDITIONS:

• Work is performed in both office and field environments.
• The position requires frequent movement between campus facilities and project sites.
• Occasional exposure to construction environments, mechanical spaces, varying weather conditions, noise, dust, and other conditions associated with facilities operations may occur.
• Occasional evening or weekend work may be required to support project schedules, emergencies, or operational needs.
• Some lifting, climbing, walking, and standing for extended periods may be required.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

Internal candidates are encouraged to apply.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.