Office Manager - Mid/Senior Level

Office Manager - Mid/Senior Level

SBG - Groton CT - Groton, CT 06349

Overview

Salary Range $75,000.00 - $90,000.00 Salary/year Level Experienced Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage Up to 25% Category Professional Services

Description

SBG Technology Solutions, Inc. (SBG), a DSS, Inc. company, offers IT Governance, Systems Engineering, Enterprise Modernization, Artificial Intelligence, and Cyber Security innovation to federal and commercial clients nationwide. We are looking for a Project Manager to support the VA's governance objectives.

We are looking for a sharp, dependable, and highly organized Office Manager to provide essential administrative and operational support to our Executive Director and program leadership at our Groton, CT (NNRO) location. This is not a background role, you will be the operational heartbeat of the office, directly enabling senior leaders to focus on what matters most.

Conditions of Employment:

Must be a US Citizen or Permanent Resident. Must be able to pass a Federal background check Must be determined suitable for federal employment Active SECRET Clearance Required

The Office Manager will:

As Office Manager, you'll own the day-to-day administrative function of a dynamic defense contracting office. Your responsibilities will include:

• Prepare, format, review, and route briefings, reports, and administrative products for senior leadership with minimal oversight
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of every commitment
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS)
• Monitor taskers, and action items to ensure nothing falls through the cracks
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels
• Maintain organized filing systems and enforce document control procedures
• Exercise sound judgment and discretion when managing classified or sensitive administrative information
• Help new personnel navigate in-processing with professionalism and ease
• Coordinate supplies, equipment, and vendor relationships to ensure a well-functioning workspace

Security and Privacy Duties and Responsibilities

Individuals working for SBG Technology Solutions, Inc, a DSS, Inc. will be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53. Additionally, they are required to undergo specific FedRAMP training to ensure compliance with all associated controls and responsibilities in the day-to-day performance of their duties. Individuals working in departments that are considered to be in the high-risk category will be required to undergo advanced training based on their role and level of access. Individuals with access to modify data and the configuration baseline will require further training.

Qualifications

Required Skills:

Demonstrated hands-on experience with the Defense Travel System (DTS) travel authorizations and vouchers

Proven track record supporting senior military, government, or corporate leaders with correspondence, reporting, and calendar management

Excellent written communication skills with the ability to produce polished, senior-leader-ready products independently

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Ability to maintain reliable in-person presence across two office locations (Groton, CT & Newport, RI)

High degree of discretion and professional judgment in handling sensitive and classified information

Active SECRET Security Clearance

Preferred Skills:

Prior experience supporting NAVSEA, submarine programs, NNRO, or other Navy organizations

Familiarity with SharePoint and government administrative platforms

Experience supporting geographically dispersed teams across multiple office locations

Additional applicable certifications, licenses, or training

Education:

• Bachelor's degree in Business Administration, Management, or related field (relevant experience considered)

Years of experience in a similar role:

• Required: 5+ years of experience in a similar administrative or office management role
• Preferred: 10+ years of experience in a similar role

Physical Demands:

• Standing - 10% per day
• Sitting - 60% per day
• Walking - 5% per day
• Stooping - 0% per day
• Lifting - If traveling, ability to lift up to 50 lbs. unassisted (luggage, laptop etc.) Up to 15 lbs. unassisted, several times a day (laptop, office equipment, office supplies, etc.)
• Computer Work - 100% per day
• Telephone Work - 60% per day
• Reading - 100% per day
• Other, please specify - Travel unassisted less up to 10% per year, via common carrier

SBGTS, Inc. is an Equal Opportunity Employer

If you need an accommodation seeking employment with SBGTS, Inc., please email View email address on click.appcast.io or call View phone number on click.appcast.io. Accommodations are made on a case-by-case basis.