Business Operations & Executive Assistant

Off Grid Lighting Solutions is hiring a Business Operations & Executive Assistant to work directly with the owner. This can be a full- or part-time, primarily remote role based in Chicago and the North/Northwest Suburbs, with occasional in-person meetings. Candidates must live in Chicago and have access to the North Suburbs.

If you are considering sending an application, make sure to hit the apply button below after reading through the entire description.

About the Role

You'll support investor relations for our affiliated equipment-leasing finance company, manage accounts receivable and billing, and keep compliance on track — plus general operations and executive support. This isn't a traditional admin role: you'll work independently, keep accurate records, and take on more responsibility as you learn the business.

What You'll DoInvestor Relations

• Maintain investor records; prepare investor reports and correspondence

• Assist with distributions and investor inquiries

• Coordinate with accountants and attorneys on investor matters

Accounts Receivable & Billing

• Invoice customers, track payments, follow up on past-due accounts

• Reconcile receivables and bank accounts in QuickBooks Online

• Set up and maintain new customer records

Compliance

• Track and calendar compliance requirements for leases, communities, and the finance company

• Maintain documentation and follow up on open items

Operations Support

• Prepare project estimates, proposals, and financial calculations in Excel

• Prepare and organize leases, contracts, and related documents

• Communicate with homeowners association property managers

• Maintain project and portfolio tracking spreadsheets

• Provide general executive and administrative support to the owner

What We're Looking For

• Experience with bookkeeping and QuickBooks Online; strong Excel skills

• Strong written communication; comfortable working with investors and property managers

• Highly organized, self-directed, and comfortable working remotely

• Experience in finance, leasing, real estate, or investor relations is a plus

Compensation & Location

Compensation: $50,000–$65,000 annually, depending on qualifications and actual time.

Location: Chicago and North/Northwest Suburbs (primarily remote)