Finance Operations Lead

Role Description

We're looking for a Finance Operations Lead who owns the execution layer behind everything we build — draws, lender relationships, insurance, debt tracking, and cashflow visibility. You sit at the intersection of finance, construction, and operations, and you move between all three without losing a beat.

You're the person who builds the system before the chaos arrives. You catch problems before they escalate. You give leadership the real-time clarity they need to make capital decisions with confidence.

Your day-to-day

• Capital & Draw management
  • Own and manage the full draw cycle for all active development projects across multiple lenders.
  • Prepare, compile, and submit draw requests with complete supporting documentation — cost certifications, inspection reports, title updates, and lien waivers.
  • Coordinate with lenders, inspectors, and title companies to ensure timely review and funding of each draw.
  • Maintain a master draw schedule across the portfolio and proactively flag delays or funding risks.
  • Track draw disbursements against approved budgets and flag variances for review.
  • Review closing documents, title commitments, settlement statements, and HUDs to identify discrepancies, funding risks, or at-risk situations prior to closing.
• Lender communication & relationship management
  • Serve as the primary point of contact for all lenders—managing all day-to-day communication and back-and-forth required to advance and receive draws.
  • Build strong, trust-based relationships with lender asset managers and construction monitors.
  • Navigate lender queries, information requests, and conditions professionally and efficiently.
  • Ensure all loan covenants, reporting requirements, and draw conditions are met on time.
  • Coordinate internally with project managers, contractors, and the development team to gather and verify draw documentation.
• Insurance coordination
  • Own the full insurance lifecycle across all projects and entities - builder's risk, general liability, title, and other required coverages.
  • Proactively solicit and evaluate quotes from brokers; make recommendations and coordinate binding of coverage.
  • Manage premium payment schedules - ensure payments are made on time and reflected in project and company cashflow.
  • Maintain a live insurance register and ensure all coverage is lender-compliant at all times. Track renewal dates and initiate renewal processes ahead of expiry.
• Interest & debt service tracking
  • Track interest accruals and payment schedules across all construction and development loans.
  • Reconcile interest statements from lenders against internal records and flag discrepancies.
  • Work with the finance team to ensure interest payments are reflected accurately in project cost projections and company cashflow.
• Cashflow & reporting
  • Act as the operational bridge between construction and capital teams.
  • Produce weekly and monthly reporting on draw status, upcoming payments, and projected funding needs.
  • Work closely with the CEO/Head of Capital to provide forward-looking cashflow inputs for treasury planning.
  • Flag cashflow pinch points early and work cross-functionally to mitigate timing risks.

Qualifications

• 4–7 years of experience in real estate development finance, construction lending, or a related role.
• Solid understanding of construction loan mechanics - draw procedures, lender requirements, inspection processes, and loan covenants.
• Experience managing schedules and liaising with brokers and lenders on coverage compliance.
• Strong financial literacy - comfortable reading loan agreements, reconciling interest statements, and building cashflow models.
• Highly organised with a track record of managing multiple projects and deadlines simultaneously.
• Excellent communicator - able to manage lender relationships professionally and coordinate internally across finance, development, and legal teams.
• Advanced proficiency in Microsoft Excel and Google Suite (Sheets, Docs, Drive, Gmail) - you build tools and trackers that others rely on.
• High attention to detail and ownership mentality - you catch things before they become problems and follow through until they are resolved.
• Comfortable operating in ambiguity - you can make sense of incomplete information, identify what matters.

Ideal traits

• Prior experience at a real estate developer, private equity real estate firm, or construction lender.
• Familiarity with common lender draw platforms.
• Exposure to multi-lender or syndicated loan structures.
• Experience building or owning a cashflow model at the company level.

What success looks like

• All draws are submitted and received accurately and on time - zero missed deadlines.
• Insurance and interest payment schedules are tracked proactively, with no lapses or surprises.
• The finance team always has a clear, current view of upcoming capital needs tied to the draw pipeline.
• Lender relationships are well-managed and responsive - draws funds without unnecessary delays.