Office & Billing Assistant
PREMIUM QUALITY MEATS INC
Job Description
Job Description
Billing Assistant – Wholesale & Distribution
We are looking for a reliable, organized, and detail-oriented Billing Assistant to join our team. The ideal candidate will have experience with billing, accounts receivable, and customer service in a fast-paced wholesale or distribution environment.
Bilingual English/Spanish is required.
Responsibilities
- Prepare and process customer invoices accurately and on time
- Review invoices, sales orders, pricing, quantities, and delivery information for accuracy
- Process customer payments, credits, adjustments, and account corrections
- Review and maintain PODs (Proof of Delivery) and other supporting documentation
- Assist with accounts receivable and collections
- Follow up with customers regarding outstanding invoices and past-due balances
- Research and resolve billing discrepancies, shortages, returns, credits, and pricing issues
- Reconcile customer accounts and investigate payment differences
- Communicate with customers regarding invoices, statements, payments, and account questions
- Coordinate with sales, warehouse, transportation, and accounting departments to resolve billing issues
- Review freight and delivery charges when applicable
- Maintain accurate and organized billing and customer records
- Assist with daily and month-end billing and accounting reports
- Perform other administrative and accounting duties as needed
Qualifications
- Must be bilingual in English and Spanish
- Previous experience in billing, accounts receivable, collections, bookkeeping, or accounting support preferred
- Wholesale, food distribution, importing, logistics, or similar industry experience is a plus
- Strong attention to detail and accuracy
- Comfortable working with numbers and handling a high volume of transactions
- Strong organizational and time-management skills
- Proficiency with Microsoft Excel and office software
- Experience with accounting, billing, or ERP software is preferred
- Strong telephone and customer-service skills
- Professional written and verbal communication skills in both English and Spanish
- Ability to handle confidential financial information professionally
- Dependable, punctual, and able to work well in a fast-paced environment
What We’re Looking For
We are looking for someone who is dependable, proactive, organized, and accountable . The right candidate should be comfortable communicating with customers, following up on unpaid invoices, resolving discrepancies, and working closely with our sales, warehouse, transportation, and accounting teams.
Position: Billing Assistant
Employment Type: Full-Time
Schedule: Monday–Saturday
Language Requirement: Bilingual English/Spanish
Compensation: Competitive, based on experience
Vacancy posted 8 days ago
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