Litigation Legal Support Specialist (Legal Secretary)

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Litigation Team as a Legal Support Specialist located in our Delaware office. We are seeking a highly skilled professional who will provide organizational and practice specific assistance to attorneys in the Litigation Department. The qualified candidate will demonstrate professionalism, attention to detail, and the ability to handle multiple priorities and work in an organized, efficient manner. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Delaware office, on a hybrid basis. Position Summary The Legal Support Specialist (Legal Secretary) provides advanced administrative support to attorneys engaged in complex litigation matters. This role requires experience with Delaware specific courts, The Court of Chancery, U.S. District Court, and Delaware Supreme Court. Candidate should also be flexible to work overtime as needed. Key Responsibilities Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff Performs and oversees simple cite checking and proof reading of briefs and other legal documents Conducts research and utilizes legal technology tools for e-discovery and case management Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings Drafts general correspondence, memoranda, and reports from various sources ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates Establishes and maintains organized filing systems and records in both physical and electronic formats Enters attorneys’ billable time and submits to accounting by monthly deadlines Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned Qualifications Skills & Competencies Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence Ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs Strong attention to detail; established organizational, analytical and critical thinking skills, and ability to manage time effectively Excellent interpersonal skills, advanced communication skills (written and verbal) and the ability to collaborate well in a team Ability to work under pressure to meet strict deadlines High degree of professionalism and discretion in handling confidential information Education & Prior Experience Bachelor’s Degree or equivalent experience preferred 5+ years of litigation experience Mastery of court filings in Court of Chancery, U.S. District Court and Delaware Supreme Court with extensive experience with e-filling Proficiency with rules for court document filings Technology Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly. Understanding of AI capabilities, limitations, and responsible use in a professional environment. Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality. Physical Requirements While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments. This position may also be sedentary and require the employee to sit for extended periods of time. Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment. Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global Scale with Street Smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Safe and Transparent Recruitment Process Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with Lateral Hub, LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to View email address on click.appcast.io. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to View email address on click.appcast.io. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs. #J-18808-Ljbffr Greenberg Traurig, LLP