Accounts Payable Representative

We are hiring a part-time Accounts Payable Representative at Avets!

Schedule and Compensation: 

• Approximately 16-20 hours per week
• 4 five hour days per week, with a start time between 8am-12pm as approved
• Up to $22 an hour

The Accounts Payable Representative is responsible for managing the full-cycle accounts payable and related financial processes to ensure accuracy, compliance, and operational efficiency. This role supports the hospital’s financial integrity by processing invoices, managing vendor relationships, reconciling accounts, and assisting with reporting and audit activities.

Accounts Payable & Financial Operations

· Perform accurate GL coding and process invoices in accordance with company policies.

· Run daily AR reports; resolve unpaid balances, unapplied payments, and credits.

· Obtain required approvals prior to processing payments.

· Maintain vendor records and compliance documentation (e.g., W-9s).

· Prepare and process refunds, payroll deductions, and weekly cash drops.

· Respond to vendor and internal inquiries regarding payments, discrepancies, or documentation.

· Research discrepancies and reconcile vendor accounts and monthly statements.

· Manage end-of-month (EOM) processes, including finance file organization, promissory note folders, and CareCredit monthly reporting.

Accounts Receivable, Reporting & Reconciliation

· Manage NRB-related processes.

· Report AR totals to HD/HSM, including client, employee, and credit balances.

· Process mailed checks and oversee employee pet billing accounts.

· Apply insurance and third-party payments (e.g., Trupanion, CareCredit, Scratch Pay)

· Reconcile accounts and research discrepancies.

· Support collections, billing disputes, chargebacks, and returned Checks.

· Prepare balance-due notices and conduct follow-up reporting.

· Address client financial concerns and inquiries professionally.

· Act as the primary contact for Trupanion to support process improvement and workflow implementation.

Month-End Close, Audits & Compliance

· Assist with month-end close, audits, and financial reporting.

· Maintain taxable income spreadsheets and supporting documentation.

· Ensure financial documentation is properly filed, maintained, and accessible.

· Maintain vendor audit spreadsheets and supporting compliance records.

Cross-Functional & Administrative Support

· Provide financial training for new Client Care Coordinator (CCC) hires.

· Prepare and distribute employee financial statements.

· Conduct follow-ups on employee accounts exceeding 90 days in collaboration with HSM.

· Apply employee pet discounts accurately and in compliance with policy.

Required Qualifications

· High school diploma or equivalent required; associate’s degree in accounting, Finance, or related field preferred.

· Minimum of 2 years of accounts payable, accounts receivable, or general accounting experience.

· Experience with accounting or ERP systems (e.g., Dayforce, CareCredit, Trupanion portals, or similar).

· Proficiency in Microsoft Excel and basic financial reporting
· Strong attention to detail, organizational skills, and ability to manage multiple priorities
· Excellent communication and customer service skills

Ethos Veterinary Health is at the forefront of innovation and world-class medicine. As the premier network of over 140 specialty and emergency hospitals across North America, Ethos brings together a dedicated community of more than 1,500 specialized doctors providing care for nearly 2 million pets annually. The integrated and collaborative network of veterinary professionals utilize state-of-the-art technology and a scientific, evidence-based approach to deliver compassionate, unparalleled care and rewarding careers. Committed to revolutionizing veterinary medicine, Ethos sets the standard in veterinary excellence. Discover more at EthosVet.com. 

Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees.  The team can provide more information about compensation and benefits for your specific location during the process.  For positions based in Colorado, Ethos Veterinary Health provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act. 

Ethos Veterinary Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.