Coordinator I - Warehouse

Warehouse Administrative Assistant

This position is responsible for performing a variety of administrative functions to support the Warehouse Manager.

Principal Duties and Responsibilities

• Coordinates and tracks department records with regards to the Corporate Document Standards and maintains organization charts.
• Responsible for processing technical documents received from purchasing department, operations and projects as needed.
• Coordinates domestic and international conference calls and makes travel arrangements.
• Compiles information and generates reports; maintains financial information, records, and reports, as needed.
• Maintains and properly disseminates updated department documents, such as long-range plans, department policies and procedures, forms, etc.
• Performs a variety of administrative duties and special projects as requested by management.
• Responsible for Records Retention - consolidates, labels, monitors and coordinates shipment of all department, rig, cost center i.e. all company files to needed disposition – offsite storage, onsite storage, destruction, etc.
• Prepares daily movement report for all movement of assets incoming and outgoing.
• Monitors and supervises shipping and receiving to maintain 48-hour receipts, per company procedures.
• Prepares and confirms hazardous materials manifests for shipment to Valaris rigs
• Obtains customs clearance information as needed for weekly rig shipments.
• Responsible for creating VPNC for vendor discrepancies.
• Maintains department filing, both hard copies and electronic copies.
• Maintains all department schedules, including warehouse accountabilities, warehouse vacation, warehousemen rig assignments.
• Performs Safety Orientations and conducts Daily Tour meetings, weekly safety meeting when needed.
• Reviews and approves accounts payable invoices for correct coding; maintains and tracks the same.
• Assists with and maintains annual warehouse cost center budget
• Obtains quotes, orders, maintains and tracks all facility and operating supplies, repairs and maintenance.
• Maintains the On-Call schedule for the department.
• Performs other duties as may be assigned.

Qualifications / Experience

• Bachelor's degree from accredited college or university preferred
• Minimum of 1 year experience in a similar role or business area

Skills & Experience

• Possess strong interpersonal and organizational skills
• Strong attention to detail
• Competent in handling sensitive and confidential information
• Proficient in Microsoft Office suite/PeopleSoft experience a plus
• Must be able to lift, carry, and move up to 50 pounds

Behaviors

As part of our commitment to fostering a high-performance culture, employees are expected to align their actions and decisions with the principles outlined in our Behavioral Framework. This framework serves as the foundation for our organizational culture and guides our behaviors to drive better outcomes across the company. Employees are responsible for incorporating these behaviors into their daily actions, relationships, and decision-making to help manage expectations, strengthen relationships, and contribute to the overall success of the organization.

Our five behaviors that define our culture are:

• Analyze & Plan – being deliberate in understanding and describing the problem to solve and using information from a range of relevant sources to develop solutions that are effective and evidence-based
• Collaborate – Collaborating effectively, sharing ideas, and leveraging one another's strengths based on trust, transparency and empathy, creating an environment where everyone's input is valued
• Communicate – Communicate clearly with all employees and stakeholders, ensuring active listening, understanding and timely information sharing
• Learn, Grow & Adapt – Building organizational capability through our own learning and development while coaching others and supporting others to adapt, learn and develop
• Deliver Results – Striving to deliver and exceed required results, identifying and overcoming obstacles and taking responsibility for the outcome while respecting our values

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Valaris is an equal opportunity employer in all areas of employment-related decisions, including but not limited to recruiting, hiring, developing, training, promoting, disciplining and compensating employees without regard to race, religion/beliefs, color, ethnicity or national origin, gender, age, sexual orientation, gender identity, marital status, disability, or any other characteristic protected under applicable law.

Valaris is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you need such accommodation, or a religious accommodation, please contact View email address on click.appcast.io.