Estates Paralegal

Job Title: Legal Assistant
Job Overview:
Contemporary Staffing Solutions is seeking a Legal Assistant to join our client to support a busy Trusts and Estates practice by ensuring the smooth coordination of legal, administrative, and client focused activities. This role plays a key part in helping attorneys deliver accurate estate planning and administration services while maintaining organized files, deadlines, and client communications. The Legal Assistant will work closely with multiple attorneys and internal teams to manage workflows from document preparation through probate resolution. This is a permanent, onsite position based in Tampa, Florida.
Compensation:
$25.00 to $40.00 per hour, eligible for overtime
Work Schedule:
Monday through Friday, normal business hours
Key Responsibilities of the Legal Assistant:
• Provide comprehensive administrative and legal support to multiple Trusts and Estates attorneys, ensuring daily priorities and schedules are managed proactively
• Prepare, edit, and organize estate planning and probate related documents, including pleadings, wills, trusts, and court filings
• Coordinate probate and estate administration matters from opening through completion, tracking deadlines and ensuring timely compliance
• Manage client files, billing processes, time entry, conflict checks, and document management systems with a high level of accuracy and confidentiality
• Serve as a professional point of contact for clients, beneficiaries, and financial professionals, including assisting with document signings and meetings
Qualifications and Skills for the Legal Assistant:
• At least three years of experience supporting a Trusts and Estates practice, or comparable experience as an executive assistant or legal secretary in a professional setting
• Working knowledge of estate administration, probate processes, and legal document preparation, with exposure to complex or high net worth matters preferred
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, with familiarity in document management and time entry systems
• Strong written and verbal communication skills, excellent attention to detail, and the ability to manage multiple priorities independently
• Professional demeanor, client oriented mindset, and discretion when handling confidential firm and client information
Why Join Us?
This role offers hands on exposure to meaningful Trusts and Estates work while collaborating closely with experienced attorneys and legal professionals. You will contribute directly to important client matters and gain deeper insight into estate planning and administration processes. The position provides a stable environment to strengthen organizational, legal, and client service skills within a respected practice.
About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp to hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting and Finance, Call Center and Office Support, Human Resources, Sales and Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.