Executive Assistant 65K - IMMEDIATE HIRE - NYC

Job Description

Job Description

IMMEDIATE OPENING FOR ADMINISTRATIVE ASSISTANT

OPPORTUNITY TO WORK FOR THE WORLDS LARGEST REAL ESTATE INVESTMENT TRUST ORGANIZATION

FULL TIME OPPORTUNITY

MONDAY - FRIDAY 830AM-5PM

EAST RUTHERFORD, NJ (IN OFFICE ONLY)

Qualifications:

3 years of administrative assistant experience/exec admin experience

Experience managing calendars, travel arrangements, client communication

Microsoft office proficient

Excellent communication skills

Description

The Administrative Coordinator provides administrative, operational, and customer service support to property management and market leadership teams across a large commercial real estate portfolio. This role serves as a key liaison between customers, vendors, maintenance teams, and internal departments, ensuring efficient property operations, timely issue resolution, and a high-quality customer experience.

- Experience that includes expense reporting, ordering office supplies, ordering lunch, greeting customers, answering phones, scheduling meetings

- Greet and assist visitors in a courteous and professional manner.

- Answer and direct incoming calls; provide general information or route to appropriate staff.

- Schedule and organize meetings, conference calls, and appointments.

- Prepare materials for meetings and events, including documents, catering, and logistics.

- Coordinate travel arrangements and manage expense reports for Mike (Market officer).

- Assist with property management tasks such as billing, collections, and tenant communications.

- Manage office supplies, IT support coordination, and facility maintenance.

- Handle invoice coding and processing.

- Making sure office is organized, order supplies, make sure office is clean, order lunches, invoicing daily, ticketing - work order systems, greeting guests, scheduling events around the office

Job Type & Location

This is a Contract to Hire position based out of East Rutherford, NJ.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in East Rutherford,NJ.

Application Deadline

This position is anticipated to close on Oct 14, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.