Senior Executive Assistant

Company Description Founded in 1999, Indigo Capital is a successful New York-based investment firm with a focus on private equity in North America.

Position : Senior Executive Assistant

Salary: $90,000

Hours are 11am to 4:30pm, Monday through Friday (candidate must be willing to occasionally work outside these hours)

$30 daily lunch allowance

Fully paid health insurance (medical)

Gym Membership Reimbursement (Equinox or similar)

Personal Cell Phone Monthly Bill Reimbursement

Six weeks of paid vacation: 4 weeks plus 2 weeks during the holiday break. Federal holidays are also observed

Pleasant, quiet work environment in a nice Midtown office located on a high floor on 57th Street and 3rd Avenue

Responsibilities:

Provide both work-related and personal support for the Firms Managing Partners (2) and assist the Vice President

Perform various administrative functions (answer phones (low), scan, file, distribute mail and packages, order office supplies and snacks, etc.)

Coordinate international and domestic travel schedules (light) and general calendaring

Prepare travel expense reimbursements (T&Es)

Schedule meetings, calls, and video conferencing

Monitor bank accounts and update Quicken files

Oversee accounts payable and receivable, process payments and wire transfers. Generate and send invoices to portfolio companies (quarterly)

Assist with the preparation of presentations, marketing and other materials

Communicate in a professional manner with various vendors, investors, financial institutions, and other primary contacts

Ensure various documents are properly executed, scanned, and sent for additional procedures (notarization, apostille, etc.), if applicable

Perform basic research (markets, industries, companies)

Run errands, gather lunch, replenish coffee, etc.

Assist with ad-hoc projects as needed, on both executive and personal levels

Requirements:

Minimum of 3-5 years of administrative experience, preferably within financial services

Proficient in Microsoft Office (Word, Excel and PowerPoint)

Very organized with strong attention to detail

Ability to multitask and prioritize

Excellent written, verbal, and interpersonal communication skills

Bachelors Degree required; please include GPA in resume (transcript required before starting)

Comfortable in a quiet office environment

Bright, energetic, self-motivated team player and pleasant to be around!

Please note: This is an in-office role, Monday Friday 11am to 4:30pm (must be willing to occasionally work outside of these hours). Friday afternoons are off during 3 months from Memorial Day to Labor Day.

We are looking to fill this position ASAP.