Billing and Office Assistant

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking a dependable and detail-oriented Billing and Office Assistant to join our team and support our daily office operations. This role requires hands-on experience with billing, including AIA Billing and QuickBooks, as well as strong administrative skills. The ideal candidate is organized, efficient, and comfortable managing both financial and office related tasks.  
Note: You have to be experienced in AIA billing and QuickBooks to apply for this job.  

Key Responsibilities
Billing and Accounting Support

• Prepare and submit invoices, including  AIA G702/G703 billing forms ( required)
• Enter and Manage financial Data in QuickBooks (required)
• Track outstanding invoices and follow up on payments 
• Maintain organized records and ensuring accuracy of billing data
• Reconcile invoices and assist with basic bookkeeping tasks 

Office & Administrative Support

• Handle Daily office tasks including filing, data entry, and document management
• Maintain and update company records and systems 
• Provide general administrative support to the team

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience in billing and office assistance preferably in a commercial/residential construction (minimum of 3 years)
• Proficiency in QuickBooks and invoicing systems
• Experience with account payables and receivables
• Experience preparing AIA G702/G703 billing applications for payments (required)
• Skilled in Microsoft Office, Excel, Adobe ,and Outlook.
• Ability to manage multiple tasks and meet deadlines
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills 

Preferred 

• Experience in the construction or contracting Industry
• Familiarity with job cost tracking 

Work Environment  

• In-office position 
• Team-Oriented environment