Office Operations Assistant (Part-Time)

About the Role

We are looking for an organized, proactive, and hands-on Office assistent to oversee the daily operations of our San Francisco office. This role is essential to ensuring a functional, welcoming, and efficient work environment, while also supporting different teams such as Infrastructure, Finance, Travel, and Employee Experience. We are seeking someone fluent in both Portuguese and English, who enjoys working autonomously, and who has strong attention to detail and prioritization skills.

Responsibilities

• Manage the daily operation of the office, ensuring a clean, organized, and functional environment.
• Monitor inventory and place orders for supplies, snacks, beverages, and hygiene items.
• Receive, scan, and forward mail to the appropriate departments.
• Receive client checks, make bank deposits, and send receipts to the Finance team.
• Organize and manage promotional materials (swag) inventory, keeping stakeholders informed about availability.
• Support the planning of internal events, including logistics, catering, beverages, and space setup.
• Act as the main point of contact with building management for maintenance, access control, badges, and other structural needs.
• Support the Infrastructure team with shipping equipment (such as laptops) to new hires or for replacements.
• Assist the Travel team with logistics related to office visits, including:
• Ensuring shared equipment (coffee machines, microwaves, refrigerators, etc.) is in good condition and clean.
• Oversee day-to-day office operations, including supplies, equipment, and vendor management
• Serve as the first point of contact for employees, guests, and external partners
• Coordinate company events, team-building activities, and offsites
• Manage relationships with vendors, landlords, and service providers
• Support People Ops with onboarding, new hire setup, and employee experience initiatives
• Ensure the office environment is welcoming, safe, and aligned with company culture
• Assist leadership with administrative support as needed

Required Qualifications

• Minimum of 1 years of prior experience in office management, facilities, or administrative roles.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities with a strong sense of urgency.
• Hands-on approach, with willingness to perform light physical tasks (e.g., organizing boxes or documents).
• Proficiency in Microsoft Office Suite.
• Organizational, prioritization, and communication skills, with the ability to manage different stakeholders and demands.
• Fluency in Portuguese and English (required).
• Experience with travel logistics or financial operations support is a plus.
• Availability for part-time work

Avenue Code discloses salary range information based on our commitment to fairness and transparency. We consider a wide range of factors such as internal equity, geographic location, relevant education, qualifications, certifications, experience, skills, seniority, business or organizational needs, and others. At Avenue Code, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for a Office Manager is from $30.000 to $45.000 yearly.

Avenue Code reinforces its commitment to privacy and to all the principles guaranteed by the most accurate global data protection laws, such as GDPR, LGPD, CCPA and CPRA. The Candidate data shared with Avenue Code will be kept confidential and will not be transmitted to disinterested third parties, nor will it be used for purposes other than the application for open positions. As a Consultancy company, Avenue Code may share your information with its clients and other Companies from the CompassUol Group to which Avenue Codes consultants are allocated to perform its services.