Department Support Assistant III

Hourly Pay Range: $21.08 - $31.62 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights :

· Position : Administrative Assistant III

· Location : Primarily at Elmhurst Hospital, light travel to other hospitals for meetings/events

· Full Time/Part Time : 40 hours per week

· Hours : 7:30am – 4:00pm hours may flex based on department needs

· Required Travel : Light travel to other Endeavor Hospitals for special events / meetings.

What you will need :

· License : N/A

· Education : High School diploma required, Bachelor Degree preferred

· Certification : N/A

· Experience : 3-5 years of Experience

· Skills : Typing, Virtual Meeting Media Platforms, Microsoft Excel, Word, PowerPoint and Outlook

What you will do:

The Department Support Assistant III will provide advanced administrative support to the executive and senior management of the Surgical Services team at Endeavor Health. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. This role will report to, and support the system Vice President, Surgical Services & Anesthesia.

Overall responsibility for supporting ongoing business operations for the department, including maintaining communications, organizing and completing department tasks, supporting program coordination. In addition to...

· Serve as the primary point of contact for the service line executives (Directors), managing schedules, correspondence, and communications.

· Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.

· Draft, edit, and proofread executive-level emails, memos, reports, and other documents.

· Ensure all communication is professional and reflects the executive team's voice and objectives.

· Maintain and update documents, records, and databases with the utmost accuracy and adherence to healthcare regulations.

· Generate and compile reports, data analyses, and presentations for executive decision-making.

· Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.

· Process invoices, monitor spending, and reconcile financial statements for the executive team.

· Oversee office operations and supplies, ensuring smooth day-to-day functioning.

· Assist in the onboarding of new administrative team members and contribute to their training.

· Handle sensitive and confidential information with the utmost discretion and professionalism.

Benefits:

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities