Operations Assistant II

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Title: Operations Assistant

Location: Seattle 5 days a week in-office

Job Type: Full Time

What's the Opportunity?

This Operations Assistant performs a wide range of administrative and office support activities for the office and employees to facilitate the efficient operation of the business.

Responsibilities:

This position is responsible for being the first point of contact for employees, clients and visitors to Anchor QEA and is expected to greet them and provide information with professionalism and resourcefulness. This position provides primary coverage to the reception desk and other responsibilities as listed below. This person provides support to the entire local office, and regional offices, as well as the Regional Operations Points of Contact and the Office Leads.

Responsibilities include the following:

• Preparation and distribution of incoming and outgoing mail and shipments, assisting with management of office and kitchen supply inventories, maintaining the appearance and upkeep of the office and kitchen, setting up and breaking down conference rooms;
• Maintain office copiers for day-to-day needs;
• Work with team to report facilities issues to building management;
• Supporting the opening and/or closing of the office for business day;
• Maintain kitchen: stock fridges, inventory supplies, dishwasher, fill coffee maker;
• Maintenance and organization of off-site files;
• Assist and plan office/committee events and meetings, coordinating catering for meetings, and conference room scheduling;
• Conference Room readiness cleanup/setup will include verifying that all equipment, adapters, and cables are accounted for and will be available for use in the next meeting based on an inventory sheet/short-list of the components;
• Troubleshooting office issues (phone, internet, maintenance etc.), vendor communication, answering a multi-line phone; including the building wide visitor management system;
• Assisting with new staff setup or help with moving IT equipment for staff from one office to another within the building;
• Support the IT team with requests such as monitor arm and keyboard tray modifications, distributing IT items to staff, ordering when needed and any general non-technical IT-related requests from local staff;
• Work with HR to support new hires initiatives such as new hire tours of the office, mail sorting/scanning and other new hire document review/collection;
• Supporting the Finance team on a daily basis for mailings and accounts payable tasks, working within our financial software to support these efforts
• Maintain schedule and notebook for field truck (if applicable).
• Assist with other regional Operations and local office tasks as needed such as the office emergency response plan, building suite access cards and staff ORCA card distribution.
• Work independently and as part of a team; effectively support internal team members and initiatives.
• Manage office discretionary budget and expense report processing as needed

What Are We Looking For?

Ideal candidates will have the following:

• Associates degree preferred
• Minimum of 2 years' experience as Receptionist in legal, hospitality, or corporate field or related work experience required
• Proficiency in MS Office: Outlook, Excel, PowerPoint; Adobe PDF and BST experience desirable
• Strong organizational and multitasking skills required
• Basic knowledge and understanding of financial terms and calculations
• Effective verbal and written communication
• Proficient with MS Office programs, SharePoint, and Adobe Acrobat
• Has good written, verbal, and visual communication skills
• Works well in a team environment and can effectively balance workload when needed

What Can You Expect?

A collaborative work environment where we encourage everyone to bring their authentic self. We offer competitive compensation and benefits which are detailed below.

Who Are We?

Anchor QEA is an environmental science and engineering consulting firm that is focused on improving the environment and our communities by solving challenging problems. We employ more than 400 people in offices around the United States. Our vision is for a growing company that is our clients' first choice for solving their most challenging problems and our employees' first choice as a company where they want to work. Learn more about Anchor QEA at

How to Apply?

Apply online through Anchor QEA's Open Positions page at Veterans are encouraged to apply.

Additional Information

We work hard to embrace diversity and inclusion. As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment based on age, race, creed, gender, religion, marital status, veteran's status, national origin, disability or sexual orientation.

Salary and Other Compensation:

• Salary Range: $50,000 - $55,000 annually
• Annual Bonus
• Other potential bonus types: Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer-reviewed Publication Bonus, Employee Referral Bonus.

Base Level Benefits for Regular Full-Time Positions:

• Healthcare: Medical, dental, vision, basic life and AD&D insurance, short- and long-term disability programs.
• Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
• Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
• Sick and Safe Time: 80 hours annually
• Retirement Plan: 401k plan with an employer match
• Further information on benefits: