Project Coordinator

Job Description

Job Description

Founded in 1997 in Baltimore, MD, Miller Construction Services, Inc. is a general contracting and construction management firm that emerged as an extension of Miller Refrigeration, a service-based company established in 1990. With over 25 years of experience, Miller Construction has expanded its services to deliver high-quality projects across the East Coast, Midwest, Texas, and beyond. Our strong, customer-first ethos drives us to treat every client as a valued member of the Miller family. This commitment to relationships extends to our employees, fostering a culture of appreciation where well-being and professional growth are prioritized at every level.

ROLE AND RESPONSIBILITIES:

· Support Project Managers with administrative coordination throughout all phases of construction projects.

· Maintain and organize project files, documentation, and correspondence (electronic and physical).

· Assist with the preparation of scopes of work, RFIs, submittals, and bid packages.

· Solicit and track subcontractor and vendor bids; compile comparison summaries for review.

· Assist in tracking budgets, purchase orders, change orders, and invoicing.

· Monitor project schedules and updates from the field team; help flag risks or delays.

· Coordinate project meetings, take meeting minutes, and distribute action items

· Help ensure timely collection and submission of closeout documents including O&M manuals, warranties, and as-builts.

· Communicate regularly with subcontractors and vendors to obtain required documentation and updates.

· Provide general support to ensure projects stay on track and aligned with company processes.

· Perform other duties as assigned in support of the project team.

ROLE REQUIRMENTS:

Education:

· High school diploma or equivalent required

· Associate’s or Bachelor’s degree in Construction Management, Business Administration, Project Management, or related field preferred

Experience:

· 2+ years of experience in an administrative, project coordination, or construction support role

· Previous experience in commercial construction or general contracting is a plus

Skills & Competencies:

· Highly organized with strong attention to detail.

· Excellent written and verbal communication skills

· Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook

· Ability to manage multiple priorities and meet deadlines in a fast-paced environment

· Team player with a proactive, solution-oriented mindset

· Familiarity with construction terminology, documentation, and project lifecycle preferred

· Computer literacy required

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!

Company Description

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!