Administrative Assistant

In this role, you will help keep teams aligned, schedules on track, and administrative processes running smoothly across a fast-moving environment. You will play a key part in supporting internal coordination, customer visits and meetings, document preparation, office operations, and team effectiveness. Why This Role Matters Provide day-to-day administrative support to assigned leaders, teams, or departments, including calendar management, meeting coordination, correspondence, document preparation, and follow-up tracking. Coordinate office and workplace operations, including greeting visitors, managing supplies, supporting shipping and receiving, organizing meetings, and arranging refreshments or business meals. Maintain accurate digital and physical records, files, reports, presentations, spreadsheets, and other administrative documentation. Support travel planning, expense reporting, onboarding logistics, candidate/vendor visits, and other internal or external coordination needs. Serve as a reliable point of contact for administrative requests, routing items appropriately and helping teams stay organized against deadlines and recurring tasks. Assist with AS9100 audit preparation and maintain confidentiality of sensitive business, personnel, and program-related information. Identify opportunities to improve administrative processes, communication flow, and overall team efficiency. Provide flexible cross‑functional support as priorities shift in a fast‑paced startup environment. Take on additional responsibilities aligned with the scope and level of the role, contributing wherever administrative support can help the team operate more effectively. What You'll Bring High school diploma or equivalent required. Associate degree in business administration, communications, or a related field; equivalent professional experience may be considered in lieu of a degree. Minimum of 2 years of administrative, office coordination, executive support, or related experience in a professional environment. Experience managing calendars, coordinating meetings, preparing documents, and supporting multiple administrative priorities at once. Strong organizational skills, attention to detail, and ability to follow through on tasks with accuracy and professionalism. Strong written and verbal communication skills. Proficiency with office productivity and collaboration tools such as Microsoft Office or Google Workspace. Ability to handle sensitive and confidential information with discretion. Ability to work effectively in a fast‑paced, evolving startup environment. Ability to sit for extended periods, work at a computer, use standard office equipment, and move throughout the office as needed. Must be legally authorized to work in the United States. May be required to work with sensitive business information or in environments subject to export control, ITAR, or internal confidentiality requirements, depending on assignment. Preferred Experience supporting teams in aerospace, manufacturing, engineering, defense, or other technical environments. Experience with travel coordination, expense support, office management, or onboarding logistics. Experience supporting senior leaders or cross‑functional teams in a growing company. Why Join Us Work alongside elite engineering talent and innovators from across aerospace and tech. Be part of a team moving faster than the industry standard. Shape solutions that are lower‑cost, autonomous, and scalable — the future of aviation. Competitive compensation, including equity participation, growth opportunities, and full health benefits (health, vision, dental, 401(k)) designed to support you in and out of work. This pay range is specific to the location where the role is posted. Final pay will depend on experience, skill level, and other job‑related factors. Location‑Specific Pay Range $70,000 - $80,000 USD Neon Aero, Inc is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, disability, veteran status, or any other protected status under applicable law. We believe that diverse perspectives drive innovation, and we welcome candidates from all backgrounds to apply. All final candidates must successfully complete a background check and drug screening as a condition of employment. #J-18808-Ljbffr