Procurement Administrative Assistant

PROCUREMENT ADMINISTRATIVE ASSISTANT: DETAILS

Title: Procurement Administrative Assistant Location: Franklin, TN Start Date: ASAP Pay Rate: $23-28/hour (depending on experience) Type: Contract to hire Hours: Standard Business Hours | Monday-Friday | 40 hours Requirements 4+ years as an administrative assistant Experience with procurement processes Strong organizational and follow-up skills with the ability to manage multiple projects simultaneously Detail-oriented with strong financial and documentation accuracy Responsibilities Provide procurement and project support for Capital FF&E initiatives, including purchasing, vendor coordination, order tracking, and project administration. Partner with Design & Construction, Finance, Accounts Payable, and suppliers to ensure timely procurement, delivery, and accurate documentation. Manage purchase requisitions and purchase orders, including quote comparison and specification pricing requests. Serve as the primary point of contact for routine vendor communications, including pricing, lead times, order status, and issue resolution. Track orders from award through delivery, including manufacturing, shipping, installation, and backorders. Coordinate delivery schedules, shipment updates, and installation timelines with vendors and project teams. Review vendor invoices against purchase orders, resolve discrepancies, and partner with Accounts Payable to ensure timely payment processing. Maintain procurement documentation, vendor records, project trackers, and order logs. Support project managers with documentation, status reporting, and coordination of action items. Track outstanding action items, punch list items, and replacements through resolution. Coordinate project documentation, filing, and recurring reporting. Schedule meetings and document action items as needed. Assist with vendor onboarding, including required forms, tax documentation, and system setup. #J-18808-Ljbffr Beacon Hill