Corporate Paralegal/Legal Assistant

Job Description

Job Description

We are looking for a bilingual in English and Spanish Corporate Paralegal/Legal Assistant to support a broad range of corporate legal, administrative, and personnel-related activities in Miami, Florida. This contract position with permanent potential is ideal for someone who is highly organized, detail-oriented, and comfortable managing legal documentation, compliance records, and cross-functional coordination. The role will contribute to corporate governance matters, contract preparation, licensing administration, and day-to-day operational support across affiliated entities.

Responsibilities:

• Manage corporate entity matters by coordinating formations, dissolutions, governance records, and amendments to organizational documents.

• Prepare and organize meeting minutes, written consents, powers of attorney, and other documentation required to support corporate decision-making.

• Maintain ownership records, share registers, annual filings, meeting schedules, and legal entity compliance information for affiliated companies.

• Draft, revise, and translate legal agreements, correspondence, and related documents while ensuring accuracy and proper recordkeeping.

• Respond to third-party requests for compliance and due diligence materials, including Know Your Client documentation for companies and individuals.

• Coordinate with legal counsel and external contacts across multiple jurisdictions to support ongoing corporate and regulatory matters.

• Oversee business licenses, permits, insurance policies, lease-related support, office scheduling, and event coordination for administrative operations.

• Support personnel administration by maintaining employee files, assisting with onboarding and separations, tracking attendance and leave, and helping manage contractor agreements and employee benefits.

• Assist with personal administrative and financial support tasks, including expense coordination, insurance tracking, travel record maintenance, and payment oversight for designated obligations.

• 3+ years of experience in a paralegal or legal assistant role with exposure to corporate legal work.

• Background in corporate governance, legal documentation, and business entity record maintenance.

• Experience preparing contracts, correspondence, meeting records, and other formal legal documents.

• Familiarity with corporate transactions, lease-related matters, licensing, and compliance administration.

• Ability to manage calendars, maintain organized records, and handle multiple priorities with strong attention to detail.

• Experience supporting personnel file maintenance, employee records, or administrative HR-related processes.

• Strong written and verbal communication skills, including the ability to work with outside counsel and third-party contacts.

• Proficiency in handling confidential information with professionalism and sound judgment.

This is a fully in office position. No Remote.

MUST BE BILINGUAL IN ENGLISH AND SPANISH