Project Specialist

Job Description

Job Description

Finding a  Hybrid  job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking a  Project Specialist to work at a premier client in Mettawa   Illinois , 60045

Pay rate and Shift
l Job Duration: 12 Month
l Shift:  1st Shift (Mon-Fri)

PRIMARY FUNCTION 
The Project Specialist supports the Project Manager in the planning, scheduling, coordination, and execution of all projects (print and digital) within Organisation Ad Agency (A3). This role helps maintain project momentum by coordinating daily activities, tracking deliverables, preparing documentation, and supporting communication across internal teams and brand stakeholders to help ensure projects stay on schedule, on budget, and on strategy.

PROJECT/PROCESS MANAGEMENT
• Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget
• Manages administrative tasks, like maintaining status reports and timelines, as directed by the Project Manager
• Captures and distributes key meeting discussion points, action items and next steps during status meetings with internal teams and clients
• Set up and manage routes for projects through the internal agency approval process (Kantata, Workfront)
• Understand the  Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with Organisation Promotional Material Review Process
• Coordinate interactive resources with  studio/programming/creative leads
• Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)

FINANCIAL MANAGEMENT
• Track time daily
• Assists with monitoring and reporting project financial status
• Adherence to all company-wide financial policies

KNOWLEDGE / SKILLS
• Understand Organisation promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance
• Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving
• Demonstrate clear and concise written and verbal communication skills
• Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload
• Possess ability to work in a high-volume, rapidly paced environment
• Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront)

ACCOUNTABILITY / SCOPE
• Reports to their assigned Organisation Ad Agency manager
• Partners with creative team on project initiatives

QUALIFICATIONS
• Bachelor degree required
• Prefer project management experience managing similar workloads
• 0-1 years of ad agency experience preferred (minimum); project management and pharmaceutical experience a plus
• Strong attention to detail and excellent communications skills: verbal, presentation, written
• General understanding of project lifecycles (print or digital) and different project management  methodologies/styles
• High energy, positive, organized individual who is comfortable in a high-visibility role
• Great collaborator with ability to focus on both the big picture and small details

What happens next:
Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work
out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what's next in your career is what we're all about, so let's get to work.
Apply to be an  Project Specialist today!
#P3
#CB

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.