Construction Office Manager

Position Summary We are seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams. Responsibilities Project Coordination & Documentation Maintain contracts, RFIs, submittals, and project records Manage document control in Procore and internal systems Administrative & Scheduling Support Assist Project Managers and Superintendents with reporting and scheduling Coordinate meetings, agendas, and follow-ups Procurement & Materials Support Track material orders, deliveries, and vendor communication Communication & Reporting Act as liaison between office, field teams, subcontractors, and vendors Assist with weekly/monthly project reports Office Operations Maintain processes, workflows, and compliance documentation Support subcontractor onboarding and permits Qualifications Experience in construction administration or project coordination preferred Strong understanding of construction documentation (RFIs, submittals, etc.) Excellent organizational and multitasking skills Strong communication skills Ability to work in a fast-paced environment Technical Skills Microsoft Office (Excel, Word, Outlook) Bluebeam (a plus) Work Environment Primarily office-based with occasional job site visits Fast-paced construction environment Occasional travel as needed Equal Opportunity Employer Mosaic Construction Services is an Equal Opportunity Employer and values diversity in the workplace. #J-18808-Ljbffr