Payroll Administrator

Job Description

Job Description

Payroll Administrator

Location: Owasso, OK

Pay: $60,000–$65,000 annually

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Work Arrangement: 100% On-Site

Employment Type: Temp-to-Hire

Position Overview

We are seeking a detail-oriented and dependable Payroll Administrator to join our team in Owasso, Oklahoma. This role will be responsible for accurately processing payroll, maintaining employee payroll records, and ensuring timely and compliant payroll administration. The successful candidate will initially manage payroll for approximately 225 employees in the Tulsa area using Paychex. The organization plans to transition to ADP beginning with the first payroll of 2027, so the Payroll Administrator will play an important role in supporting this transition. Over time, the position will expand to support payroll operations for approximately 700 employees across the organization.

The ideal candidate is organized, analytical, comfortable managing confidential information, and experienced in payroll processing and payroll systems.

Key Responsibilities

• Process accurate and timely payroll for approximately 225 employees using Paychex.
• Maintain payroll records, employee earnings, deductions, tax withholdings, and other payroll-related information.
• Support the transition from Paychex to ADP, beginning with the first payroll of 2027.
• Assist with payroll system implementation, testing, reconciliation, and process improvements as needed.
• Ensure payroll transactions comply with applicable federal, state, and local regulations.
• Review timekeeping records, employee hours, overtime, and payroll adjustments for accuracy.
• Reconcile payroll reports and investigate discrepancies, resolving issues in a timely manner.
• Respond to employee questions regarding paychecks, deductions, tax withholdings, and other payroll matters.
• Maintain the confidentiality and security of sensitive employee and payroll information.
• Assist with payroll tax reporting, audits, year-end processing, and related documentation.
• Gradually expand payroll responsibilities to support approximately 700 employees across the organization.
• Identify opportunities to improve payroll accuracy, efficiency, and internal processes

Qualifications

• Previous experience processing payroll in a payroll administrator, payroll specialist, or similar role.
• Experience with Paychex and/or ADP preferred.
• Familiarity with payroll tax withholding, deductions, timekeeping, and payroll reconciliations.
• Knowledge of applicable payroll regulations and compliance requirements.
• Strong attention to detail, organizational skills, and problem-solving abilities.
• Proficiency with Microsoft Excel and other payroll or HR systems.
• Ability to manage deadlines, handle multiple priorities, and maintain accurate records.
• Strong communication skills and the ability to handle confidential information professionally.
• Ability to work on-site in Owasso, Oklahoma, Monday through Friday, from 8:00 AM to 5:00 PM.

Compensation & Schedule

• Annual Salary: $60,000–$65,000
• Schedule: Monday–Friday, 8:00 AM–5:00 PM
• Location: Owasso, Oklahoma
• Work Arrangement: 100% on-site
• Employment Type: Temp-to-hire