Corporate Legal Assistant

Job Title: Corporate Transactional Legal Assistant Department: Corporate FLSA Status: Non-Exempt Reports to: Human Resources Manager Salary: $85,000 - $115,000/Year Depending on Experience The Legal Assistant supports the corporate and transactional departments. The Legal Assistant will support corporate formations, compliance, and transactional activities, including preparing and filing legal documents, drafting corporate agreements, ensuring compliance with regulatory requirements, and assisting with various administrative tasks. ESSENTIAL FUNCTIONS Entity Formations and Dissolutions Prepare and file various forms, including Articles of Incorporation and Organization, EINs, Statements of Information, operating agreements, bylaws, corporate tax elections, security exemption notice filings, stock certificates, stock ledgers, entity foreign registration, and corporate organizational and when necessary, dissolution documents. Corporate Compliance Revive delinquent entities. Prepare annual minutes. Prepare and file annual franchise tax reports. UCC statement filings and searches. Prepare Fictitious Business Name statements. Prepare and e‑file IRS 1023 exemption applications and California tax exemption applications. Corporate Transactions and Documents Draft assignments of membership interests and stock. Prepare special resolutions, amendments to Articles and agreements, entity dissolutions, name changes, and corporate mergers. Prepare disclosure schedules. Assist with data collection and record-keeping. Other Responsibilities Assist attorneys with drafting and revising documents. Proofread and redline documents for accuracy and quality control. Prepare reports, tables, and Excel documents. Prioritize, coordinate, and manage legal work assignments. Assist attorneys and suggest process improvements. Input and edit attorney time entries. Work with the Billing Department to coordinate client bills. Provide support to other secretaries and attorneys when the need arises for assistance or coverage. Other duties as assigned. Must be able to pass a background check. QUALIFICATIONS 3+ years of relevant experience as a legal assistant with experience working for a corporate lawyer. Bachelor’s degree preferred. Proficient in Microsoft Office – Word, Outlook, and Excel – records management software and general office equipment. Knowledge of iManage, ProLaw, or related software desired. Proficient knowledge of various related filing requirements with state and federal entities. Excellent communication skills – verbal and written required. Strong organizational skills and detail‑oriented, able to organize, prioritize and complete simultaneous assignments with minimal supervision. Ability to establish effective working relationships throughout the Firm. Ability to type with speed and accuracy. Ability to communicate effectively and maintain confidentiality. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee regularly requires using hands or fingers, handling or feeling, and reaching with hands and arms. The employee frequently must sit for prolonged periods at a desk and work on a computer. The employee is occasionally required to stoop, kneel, crouch, talk, or hear. The employee must be able to lift up to 15 pounds. This job requires close vision, distance vision, and the ability to adjust focus. WORKING CONDITIONS This job is primarily in an indoor office environment with varying noise levels. There may be different degrees of temperature. The employee may be interrupted from time to time. WHAT WE OFFER OUR EMPLOYEES 401(k) plan Health, Dental, and Vision Aflac Employer paid life and accidental death & dismemberment benefit up to $25,000. Holiday Pay Vacation, Sick Time, and 2 Floating Holidays Full-Time at 37.5 hours per week (7.5 hours/day) Company Events – Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations and much more. WRSS&R is an Equal Opportunity Employer #J-18808-Ljbffr