Office Manager

About the role

Were hiring an Office & Workplace Experience Manager to own how our Chicago office looks runs and feels. Youll be the first point of contact for everything workplace-related from vendors and facilities to events and day-to-day operations.

Were moving into a newly built-out office at 70 W Madison and we want it to be a space people are proud to work in and visitors remember. This role is ideal for a highly organized operator with genuine design sense someone who notices when a plant is wilting or a conference room is out of place and fixes it before anyone else does.

Youll have an annual discretionary budget for decor and workplace improvements and real ownership over how its spent.

What youll do

Workplace design and presentation

• Curate and maintain the offices look: furniture artwork plants lighting and seasonal decor
  
• Keep the space client- and candidate-ready every day with special attention to reception conference rooms and common areas
  
• Manage the annual decor and workplace-improvement budget recommending and executing upgrades
  

Office operations

• Oversee daily upkeep: cleaning standards kitchen and pantry snacks beverages and office supplies
  
• Maintain inventory place orders and track spending against budget
  
• Create and maintain office policies procedures and a workplace guide for employees
  

Facilities and building management

• Serve as the primary contact with building management at 70 W Madison
  
• Coordinate repairs maintenance and service requests and follow them through to completion
  
• Administer access badges keys and visitor management
  
• Support health safety and emergency procedures including fire-warden coordination
  

Vendor management

• Source negotiate with and manage vendors including cleaning maintenance furniture catering and plant care
  
• Track contracts renewals and invoices and hold vendors to service standards
  

Employee experience and events

• Plan catered lunches team celebrations holiday parties and office events
  
• Welcome new hires with a smooth first-day setup (desk badge supplies)
  
• Gather employee feedback and continually improve the office experience
  

Requirements

What were looking for

Required

• A strong eye for design with examples of spaces youve styled improved or maintained
  
• Exceptional organization and follow-through across many concurrent tasks
  
• Experience managing vendors and budgets
  
• Clear warm communication with employees leadership vendors and building staff
  
• Comfort being fully on-site and occasionally available outside standard hours for events or facilities issues
  

Preferred

• Experience in a professional-services firm or similarly client-facing office
  
• Experience supporting an office move build out or redesign
  
• Event planning background
  
• Familiarity with workplace tools such as badge systems visitor management and procurement software
  

We encourage you to apply even if you dont meet every qualification. Please include a portfolio photos or a short description of spaces youve helped create.

Benefits

Compensation and benefits

The base salary range for this role is $85000$105000 per year plus an annual bonus target of $5000$15000. Final pay depends on experience skills and qualifications.

• Health dental and vision insurance
  
• 401(k)
  
• Paid time off and holidays
  
• Parental leave professional development other perks
  
• Annual discretionary budget for decor and workplace improvements
  

Required Skills:

What were looking for Required A strong eye for design with examples of spaces youve styled improved or maintained Exceptional organization and follow-through across many concurrent tasks Experience managing vendors and budgets Clear warm communication with employees leadership vendors and building staff Comfort being fully on-site and occasionally available outside standard hours for events or facilities issues Preferred Experience in a professional-services firm or similarly client-facing office Experience supporting an office move build out or redesign Event planning background Familiarity with workplace tools such as badge systems visitor management and procurement software We encourage you to apply even if you dont meet every qualification. Please include a portfolio photos or a short description of spaces youve helped create.