Administrative Assistant II (for Staff)-Recruited

Description:

Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

No

Union Designation

Additional Details

• Preferred Pay Rate Range : BR-35
• Union Designation : Union Eligible
• Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
• Tenure Limit : 3 months
• FLSA Exemption Status : Non-Exempt/OT Eligible
• Required Education : High School Graduate
• Required occupational training, certifications or license(s) : None
• Business Title : Securities Gift Admin (Temp)
• Additional Job Details : POSITION DESCRIPTION Records expected gifts into Securities Gift Manager (SGM) from email and phone inquiries Provides DTC instructions to donors and brokers in response to Security Gifts phone and email inquiries Assists with valuing security gifts Maintains and updates information and documents in AA&D gift, customer relations management, and document management systems Helps to process mail received for trust administration; coordinates checks received for processing and deposit Provides administrative support as needed Must adhere to periods of paid time off restriction at fiscal year and calendar year ends May be required to work during some designated University holidays AA&D embraces the values of diversity, inclusion, belonging, respect and transparency, and expects each team member to approach work in the context of these values Due to the evolving nature of this newly integrated structure and the operational needs of Alumni Affairs and Development, these responsibilities may be adjusted in conformity with the level of this positionRequired Technical Skills/Knowledge:BASIC QUALIFICATIONS 1. High School graduate. College background preferred.2. Proficiency with Microsoft Office and experience working with databases. Willingness and ability to learn new systems as necessary.3. Discretion and past experience working with confidential data.
• Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
• Is the worker converting from being a Harvard full-time employee (FTE)? : No
• Role requires identity, I-9 and 3 reference screen (recruited) : Yes
• Role requires identity, I-9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10-panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No