Executive Events Coordinator/Event Marketing Manager/Event Marketing Executive

Job Title: Executive Events Coordinator/Event Marketing Manager/Event Marketing Executive

Location: Anchorage Alaska/Remote

Duration: 6+ Months

Job Description:

• Successful Event Execution: Collaborate on multiple projects with seamless operations, clear communication, and extreme attention to detail that results in maintaining high standards for our events.
• Sales & Field Enablement: Partner with sales and field marketing teams on audience acquisition, ensuring attendee lists align with account priorities and broader go-to-market strategy.
• End-to-End Event Production: Own the full production lifecycle - from venue sourcing and run-of-show development to on-site logistics, AV/staging coordination, and post-event wrap-up - ensuring flawless execution for executive-level audiences.
• Vendor Management: Source, negotiate, and manage relationships with venues, caterers, AV/production companies, and other event vendors, holding vendors accountable to contracts, timelines, and quality standards.
• Budget Ownership: Build and manage event budgets, track spend against forecast, identify cost-saving opportunities, and provide accurate reporting on budget performance to stakeholders.
• Drive operational excellence: Building and refining event processes, documentation, and reporting frameworks to improve efficiency, visibility, and scalability across the program.
• Data & AI Curiosity: Bring an analytical mindset and genuine curiosity for AI and emerging tools - using data to inform event strategy and exploring new technologies to continuously improve how the program operates.
• Strong Cross-Functional Collaboration: Foster and sustain trusted partnerships with both internal and external stakeholders.
• Scalable Processes: Maintain structured event planning frameworks that ensure consistent execution, scalable operations, and execution of the highest standards.

Qualifications:

• Experience: 5-7+ years in corporate events, field marketing, or executive event management, with a proven track record of delivering high-impact, high-profile events.
• Technical Proficiency: Strong knowledge of Google Suite (Docs, Sheets, Slides, Mail), Microsoft Excel (complex spreadsheets), Salesforce, and Asana. Knowledge of Swoogo and RainFocus is a plus. Comfort leveraging AI tools to streamline event workflows, automate reporting, and improve operational efficiency is highly valued.
• Project Management Excellence: Ability to multitask, prioritize competing deadlines, and stay organized in a fast-moving environment.
• Customer-Centric Mindset: Outstanding relationship management skills and a commitment to delivering world-class experiences to both internal and external stakeholders.
• Data-Driven Approach: Ability to assess event success using key metrics and make data-informed decisions for continuous improvement.
• Vendor Negotiation: Proven experience negotiating contracts and rates with venues, vendors, and production partners to maximize value while maintaining event quality.
• Budget Management: Demonstrated experience managing event budgets, including forecasting, reconciliation, and variance reporting.
• On-Site Production Skills: Hands-on experience managing live event production - staging, AV, F&B, signage, and logistics - in a fast-paced, high-visibility environment.
• Travel: Some travel may be required for on-site event support, when appropriate.

Keywords: Google Suite, Asana, Event Management, Event Planning, Field Marketing, Budget