Accounts Payable Assistant - Hagyard Equine Medical Institute

Job Description

Job Description

PetVet Care Centers' Hagyard Equine Medical Institute is currently seeking an Accounts Payable Assistant to join their team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide , we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as an Accounts Payable Assistant who supports both the Accounts Payable and Finance team with daily processes and reporting, adhering to both local and corporate deadlines and policy requirements.

Hagyard Equine Medical Institute in Lexington, Kentucky, is an internationally recognized leader in equine medicine, combining cutting-edge technology with a collaborative team dedicated to advancing equine health and performance.

Essential Functions:

• Accounts Payable
• Process Accounts Payable invoices for the Dispensary in related purchasing systems, ensuring accurate and timely completion
• Process Accounts Payable invoices for the Lab in related purchasing systems, ensuring accurate and timely completion
• Maintain corporate credit card expense reports for the Dispensary and other departments
• Assist with employee expense reimbursement process
• Reconcile vendor statements, subledgers, pharmacy, and practice bank statements as needed, including inputting cash
• Submit new vendor setup for Dispensary as needed
• Process client refunds and intercompany transfers.
• Serve as backup for other AP and Finance team members
• Finance
• Support the veterinary compensation process by creating and reviewing base reports and collecting any additional data
• Assist with month end, quarterly, and annual revenue reporting
• Prepare and analyze other reports as needed
• Administrative
• Assist with fleet vehicle documentation and registration
• Assist with general purchasing activities as needed

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Applicants must be 18 years of age or older to be considered for this position
• Proven experience in Accounts Payable, Accounting, Finance, or a related field
• Bachelor's or Associate's degree in Finance, Accounting, Business Administration, or related field
• Excellent knowledge of Microsoft Office (Outlook, Word and Excel) required
• Excellent organizational, time management, and communication skills. Able to work professionally with multiple levels of an organization
• Prior experience in veterinary medicine, equine or thoroughbred industry preferred
• Experience with accounting software or systems including expense reporting systems preferred

The list of essential functions, as outlined in this job description, is intended to be representative of the tasks performed within this classification. The omission of any job function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Schedule: Monday-Friday from 8:30AM - 5:00PM

What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$20—$23 USD

At PetVet Care Centers, we're committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 420 hospitals across the U.S. and a team of over 11,000 dedicated professionals , including 1700+ veterinarians , we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy , empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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