Administrative Assistant

Administrative Support Assistant

Keiter is seeking a highly organized and proactive Marketing Support Assistant to join our Marketing and Practice Development team. Reporting to the Practice Development Director, this role provides hands-on support for marketing initiatives, client events, business development activities, CRM management, and firm communications. The ideal candidate enjoys managing multiple priorities, building relationships, and contributing to the success and growth of the firm. This opportunity is open to both entry-level candidates and experienced administrative professionals.

What You'll Do

• Coordinate logistics for client seminars, networking events, sponsorships, and internal programs.
• Assist with event registration, venue coordination, materials preparation, audiovisual needs, and post-event follow-up.
• Maintain accurate CRM and contact management records to support marketing and communication efforts.
• Track referral source activity and assist with business development reporting.
• Support the creation and distribution of newsletters, invitations, marketing sheets, presentations, biographies, and other marketing materials.
• Assist with website updates, professional photography coordination, and internal communications.
• Coordinate meeting schedules, prepare agendas, and support project follow-up.
• Collaborate on special projects and other marketing initiatives that support the firm's strategic goals.

What We're Looking For

• Strong organizational and time management skills with the ability to balance multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and a commitment to producing high-quality work.
• Proficiency with Microsoft Office; experience with Canva, WordPress, Copilot, or ChatGPT is a plus.
• Ability to work independently while collaborating effectively with team members.
• Marketing, communications, business, or administrative experience preferred; students and recent graduates are encouraged to apply.

Why Join Keiter?

This role offers the opportunity to gain valuable experience across marketing, communications, event planning, business development, and client relationship management. You'll work alongside a collaborative team, contribute to meaningful projects, and help create exceptional experiences for clients, referral sources, and employees. You'll also have opportunities to participate in networking events and support initiatives that directly contribute to the firm's growth.

Compensation

Starting Pay: $22.00 per hour

In addition to competitive compensation, Keiter offers a collaborative culture, opportunities for professional development, and exposure to a variety of marketing and business development initiatives within a growing professional services firm.

Knowledge & Skills

• Understanding of marketing, communications, and client service principles.
• Strong written and verbal communication skills with exceptional attention to detail.
• Ability to coordinate multiple projects, manage competing priorities, and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience with Canva, WordPress, Microsoft Copilot, ChatGPT, CRM systems, or similar marketing technologies is a plus.
• Ability to create and coordinate visual and written marketing materials for both digital and print communications.

Abilities

• Maintain a professional and client-focused demeanor when interacting with colleagues, clients, referral sources, and community partners.
• Work independently while effectively collaborating with team members and firm leadership.
• Demonstrate critical thinking and sound judgment when resolving problems and identifying solutions.
• Follow through on projects and commitments while managing multiple priorities simultaneously.
• Serve as a dependable team contributor who supports departmental and firm-wide goals.
• Hold a valid driver's license and be able to support local event and seminar activities, including occasional lifting of materials up to 25 pounds.

Qualifications

Experience

Preferred

Open to administrative professionals. Experience in a professional services firm, marketing environment, advertising agency, banking environment, or administrative support role is a plus.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.